COVID-19 Communications | Capital University, Columbus Ohio
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COVID-19 Communications

  • All University Communications on Coronavirus

    COVID-19 ALERT: LATEST UPDATE

    TO:  University Community
    DATE:  June 11, 2020
    RE:  Update on Fall Semester Plans

    As we look toward the fall semester, we want to let you know that we intend to reopen all three  campuses and resume the life and work of Capital University in a new, yet more normal manner. 

    Our plans continue to evolve, but you can expect them to include a mix of in-person classes and remote learning options, as well as on-campus residential living, athletics, and student activities.  Specific guidelines will be announced in the coming weeks based on guidance from state and local health authorities and recommendations from the University’s emergency response team.

    To return to our campuses, we will need to follow new safety precautions and recommended protocols.  These will include physical distancing, hand hygiene, appropriate face coverings, limited density in indoor spaces, control of the flow of traffic into and inside buildings, enhanced cleaning protocols, continuation of remote work for employees when possible, and symptoms tracking.

    In planning for reopening, the decisions of the emergency response team are guided by the following principles:

    • We will strive to sustain thestudent experience – the academic quality and the high engagement with students (inside and outside the classroom) that is the hallmark of a Capital education>.  Our efforts will encompass all components of University life, including academics, student services, student organizations, and co-curricular experiences.
    • The health and safety of our students, faculty and staff is paramount. Protecting our community members will be the starting point for our decisions.  Our ability to resume in-person activities will be dependent on the stages of the pandemic, and the availability of health practices to mitigate its impacts (for example social distancing, personal protective equipment, and quarantining).  Our plans will follow the guidance set forth by public health authorities and the best-available data.
    • We must be flexible and innovative in exploring all possible solutions to addressing the new challenges created by the pandemic.  We will work toward on-campus learning, working and living by exploring scenarios that follow public health guidelines and cultivate safe, healthy behaviors with the understanding that complete elimination of risks likely is not possible.  Solutions may affect the academic calendar, course designs, our physical spaces, the working environment, and expectations of each of us.
    • We will strive to be inclusive and equitable in our solutions.  Students, faculty, and staff need to be included in shaping our plans.  We will need to be attentive to the range of needs and interests of our community, and how our plans will impact all of our community members.
    • Our decisions must also consider the sustainability of the University in both the short term and long term.  We have a responsibility to ensure the University’s financial strength and stability, and this pandemic will have immediate and future impacts that must be considered so that the University remains strong and its mission continues forward.

    Our goal is to return to on-campus University life safely and responsibly, and continue our commitment to the University’s educational mission together. If you have questions related to the reopening plans, you can email healthinfo@capital.edu.


    TO: Capital Community
    DATE: May 19, 2020
    RE: University Update

    As Ohio’s phased plan to reopen businesses and go back to work is in progress, we wanted to provide some clarification on how this impacts Capital University operations.

    All University events are still canceled through June 30, and non-essential employees are to continue working remotely. We do not plan to further open buildings at this time, which includes the fitness facilities at The Capital Center and the Mezz in the Student Union. A limited number of specific operations have resumed, such as athletic recruiting and on-campus student visits. These exemptions for limited returns to campus are determined by the University’s executive team.

    Capital’s emergency response team continues its work and will develop a phased transition back to on-campus operations that might begin after June 30. The plan will follow state and federal guidance and our commitment to the health and safety of our students and employees. Be assured that we will share information with the University community as soon as plans are made to ensure a safe return to more normal operations.


    TO:  Students
    DATE:  May 13, 2020
    RE:  CARES Act Student Emergency Grants

    Capital University has received funding through the Higher Education Emergency Relief Fund authorized by the Coronavirus Aid, Relief and Economic Security (CARES) Act. Passed by the U.S. Congress and signed by the president in late March, this direct economic relief package provides stimulus and financial support to many sectors of the economy, including higher education.

    Funding will be used to provide emergency grants to students who were impacted by the disruption of campus operations on or after March 13, 2020 due to the COVID-19 health emergency. To apply for a CARES Act grant, go to https://www.capital.edu/cares-application/.

    Eligibility
    Current degree-seeking students who were enrolled in on-campus classes during the spring 2020 semester (as of March 13, 2020), and who are eligible to receive federal financial aid, may request CARES Act funds. Students must have a 2019-2020 FAFSA (Free Application for Federal Student Aid) on file with Capital University, or submit a FAFSA application online at https://studentaid.gov/h/apply-for-aid/fafsa.

    Grants may be provided to students who submit documentation for expenses related to the disruption of campus operations due to coronavirus that may include, but are not limited to, food, housing, course materials, technology, healthcare and child care. For example:

    • You lived on campus or used a meal plan, and now you are experiencing housing or food insecurity.
    • You routinely used the computer labs to do your schoolwork, but now need a computer to continue your education remotely.
    • You needed to purchase Internet access for your home (including a “hotspot” or other equipment).
    • You received health services on or near campus and now need to seek treatment elsewhere that is not covered by your insurance.
    • The childcare provider your child attended closed and you’ve had to hire alternative care so that you could continue your coursework.
    • You incurred transportation expenses returning home or storing your personal belongings because you could not return to campus to retrieve them.
    • You incurred nonrefundable expenses related to study abroad travel that was either canceled or shortened unexpectedly.

    Allowable expenses do not include loss of income or past due balances owed to the University.

    Awarding of Grants
    Requests for CARES Act grants will be reviewed as they are received. Awards will be determined on a case-by-case basis and relative to available funding at the time of the request. The intention is to assist as many students as possible, in accordance with the U.S. Department of Education’s guidance. Depending on the number of requests received, the expected minimum grant will be $400. Once your request is reviewed and approved, you will receive an email detailing the amount and process for grant disbursement. 

    For more information, or to apply for the CARES Act Emergency Fund grant, go to https://www.capital.edu/cares-application/. Please direct specific questions to John Brown, director of Financial Aid, at Jbrown18@capital.edu or 614-236-6771.


    TO: Campus Community
    DATE: May 12, 2020
    RE: University Update

    Today’s University update includes information about:

    • Blood Drive
    • Bexley Farmer’s Market

    Blood Drive
    The American Red Cross will hold a blood drive in the Harry C. Moores Student Union, Schneider Conference Room, on Monday, May 18, from noon to 6 p.m. Donations are by appointment only. Go to https://www.redcrossblood.org/give.html/find-drive to reserve a donation time at Capital or another blood drive location.

    Bexley Farmer’s Market
    To accommodate for social distancing and other mitigation efforts as a result of COVID-19, Capital will temporarily host the Bexley Farmers Market from 4 to 7 p.m. every Thursday from May 21 to July 31.

    The market will be set up in the parking lot across from the tennis courts on Pleasant Ridge Avenue. Vulnerable populations, including seniors and immunocompromised, will be served from 4 to 4:30 p.m.

    In accordance with CDC and state guidelines, vendors and shoppers are asked to maintain the recommended 6-foot social distancing from one another and wear a cloth face covering. Staggered entry of shoppers may be necessary to control crowd size. Other changes include:

    • Food selections limited to whole, uncut produce and packaged food items.
    • No on-site food preparation or ready-to-eat foods.
    • No sampling of any food.
    • Disposable, plastic bags recommended.
    • One person per household to curtail crowds.
    • No pets.

    For more information, go to http://www.bexley.org/.


    TO: Campus Community
    DATE: May 5, 2020
    RE: University Update – Plans to Return to Campus Fall 2020

    Thank you to everyone who Zoomed in or watched the live feed on social media as we celebrated Capital’s class of 2020 this past weekend. Even though we couldn’t be together, the spirit of CapFam shone brightly, and we look forward to holding in-person commencements after restrictions on gatherings are lifted. 

    As we move into summer, we are grateful for all the students, faculty and staff who continue to work on campus and remotely to ensure safe and productive continuity of learning and business operations.

    One of the reasons Capital University has thrived for 190 years is the value it places on face-to-face interactions to build a community of connected, purposeful, lifelong learners.  While there still is much we don’t know, we believe with careful planning and preparation we can safely bring the Capital Family back together on campus for Fall Semester 2020.

    We are developing plans to reopen our campuses for in-person classes and student housing, working within the guidance from the Ohio Department of Health and Ohio Gov. Mike DeWine. But rest assured, the health and well-being of our students, faculty and staff are foremost. Even with all of this planning, if we don’t believe we can safely return in August, we will be fully prepared to extend our remote learning.

    Creating social distance will require changes in how we operate, but we are confident in the University’s ability to adjust to new standards. The changes we are exploring include smaller classes, reconfigured classrooms and meeting spaces, lower occupancy in residential units, adapted food service practices, enhanced cleaning protocols, and modifications to the course schedule.

    We also are working with our peers across the NCAA and the Ohio Athletic Conference (OAC) to develop a plan for our fall athletic programs and identify ways in which our student-athletes can safely compete in the fall.

    Capital’s Academic Success team has a wide range of academic support services to assist all students in becoming more skilled and confident, independent learners, whether they are learning on campus or from home. All services are available remotely through Zoom. Students can sign up for tutoring or coaching appointments through TutorTrac on the Academic Success website.

    As specific plans to reopen are developed, we will communicate them through our weekly Tuesday updates. 

    Zoom Celebration
    If you missed the Zoom celebration on Saturday, or if you want to watch again, click here to virtually celebrate our Bexley campus graduates.


    TO: Campus Community
    DATE: May 1, 2020
    RE: University Update

    As we complete spring semester 2020, we are grateful to all the students, faculty and staff who have worked so diligently over the last several weeks to ensure safe and productive continuity of learning and business operations.

    Because we have somewhat settled into a new normal, we will be shifting our twice-weekly campus communications to once a week, with updates emailed each Tuesday. The University’s emergency response team continues to make decisions guided by Ohio Gov. Mike DeWine’s recommendations. If at any time new information emerges that impacts the safety and welfare of our students, faculty and staff, we will share that with you in a timely manner.

    Congratulations Graduates!
    On behalf of all faculty and staff, we offer sincere congratulations to all our Capital University 2020 graduates.

    While we will not be able to hold traditional commencement ceremonies now, we want to celebrate the accomplishments of those of you who have worked so hard to earn your degrees. Assuming restrictions on large gatherings have been lifted, we hope to schedule traditional ceremonies for the Bexley campus and the Law School in mid-August or later in the fall. Trinity Lutheran Seminary will honor its 2020 graduates during Trinity Days this fall.

    For those of you graduating from the Bexley campus, we invite you to join us tomorrow, Saturday, May 2, from 2 to 2:30 PM for a mini-celebration via Zoom.

    Students, please refer to this update in your Capital email for the Zoom URL and password details.

    Students, we encourage you to share this information with your family and friends so they, too, can share in this virtual celebration, which also will be streamed live on Facebook. The event will include messages from President Beth Paul, Student Government President Samantha Montanez, Kim Patterson Ebbrecht from the Alumni Advisory Board and University Pastor Drew Tucker, in addition to a video of congratulatory messages from faculty and staff.

    Law School Parking Lot Update
    Demolition, site preparation and construction work to replace the parking in Law School Lot 3 will begin on Monday, May 4. Parking for Law School students will be in lots 2 and 4. Faculty and staff will park in lots 1 and 5.


    TO: Campus Community
    DATE: April 28, 2020
    RE: University Update 

    Happy Tuesday! If you have been following Gov. Mike DeWine’s daily briefings regarding COVID-19, you know that he is beginning to announce plans to slowly reopen certain businesses and restart Ohio’s economy. While the governor has not announced anything specifically regarding higher education, Capital’s emergency response team is closely monitoring the recommendations and will act responsibly to follow health and safety protocols while continuing our educational mission and commitment to our students. The governor has recommended that work from home continue for those who can do so, and Capital will continue our remote operations at this time. Be assured that we will share information with the campus community as soon as plans can be made to ensure the University’s safe return to more normal operations.


    TO: Campus Community
    DATE: April 24, 2020
    RE: University Update

    The final days of Spring Semester 2020 are near, bringing closure to this very challenging and uncertain semester for all of us. In spite of everything, you have stepped up in amazing ways to support Capital University and each other. You have continued learning and teaching in positive ways that continue Capital’s mission of transforming lives for a brighter world. Whether you are a student, faculty member or staff member, we encourage you to stay positive, and to hold on to our sense of community, reaching out to one another with the strength of CapFam.

    Today’s update includes information about:

    • Textbooks – Rental Return, Buyback and Books for Summer Classes

    Textbook Return
    The due date for spring rentals has been extended until June 15, 2020. All rental books should be sent back through mail using the complimentary return label provided by B&N. This label has been emailed to all rental customers and is also available online at https://capital.bncollege.com/shop/capital/page/rental-book-return.

    Book Buyback
    Please email the Bookstore at sm713@bncollege.com with inquiries about selling back your textbooks. It is recommended that students wait until four weeks before the start of fall classes to get the best offers on their textbooks.

    Summer Session Book Purchases
    All summer session textbook orders should be placed online using the Capital University Bookstore website (https://capital.bncollege.com/shop/capital/home). Please keep in mind that in-store pickup is not available and that each order requires extra time to ship.

    For more information, contact Cassandra Straley, assistant manager of the Capital Bookstore, at sm713@bncollege.com.


    TO: Capital Community
    DATE: April 21, 2020
    RE: University Update

    While it’s been more than a month since we all began socially distancing from our CapFam friends and colleagues, we continue to teach, learn and conduct University business in what’s become our new normal. Fortunately, there is nothing new to report concerning COVID-19’s effect on the University. Today’s update includes information about:

    Presidential Survey Reminder
    Thank you to everyone who participated in today’s forums with our first presidential candidate. Please take time to fill out the survey at https://www.surveymonkey.com/r/CUPresidentCandidateA-April21 and submit your feedback by noon tomorrow, Wednesday, April 22.

    Forums with the second candidate will take place on Monday, April 27, with feedback due by noon on Tuesday, April 28.

    Returning Items to Blackmore Library
    If you currently have items checked out from Blackmore Library, the information below will explain how to return books and other materials. No fines will accrue at this time for anything currently checked out. If you are unable to locate any items listed on your account, please reach out to us as soon as is convenient. 

    Graduating seniors: As you plan for graduation, please check your library account at https://charli.capital.edu/patroninfo.  Log in using your first and last name and the barcode on the back of your Capital University ID. Look below your name and expiration date in your account to see if you have any items still checked out. If there is something, click on the text to see the details.

    Depending on whether you are in-state or out-of-state, there are a couple of options for returning library material. For graduating seniors who will remain in Ohio, you can drop your books off at any participating OhioLINK library, including Capital and most major universities and colleges, when they reopen. Find the full list of OhioLINK members at https://www.ohiolink.edu/members. Additionally, you can send library items back by USPS or another delivery company (Fed-Ex, UPS) using their media-mail services. 

    If you are out-of-state, your best option is to send library items back by USPS or another delivery company (Fed-Ex, UPS) using their media-mail services. 

    Direct any packages to the following address:

    Capital  University
    Blackmore Library
    1 College and Main
    Columbus, Ohio 43209-2394

    If you are unable to make arrangements with a delivery service for any reason, please reach out to us by email at circ@capital.edu, or by chat on the library’s web site, www.capital.edu/library

    Non-graduating students: All other students may return items at their convenience by the same methods above or in person when campus resumes normal operations in the future. 

    Battelle Hall Roof Replacement
    On Monday, April 27, Terik Roofing will begin replacing the 40-year-old Battelle Hall roof (northern and western sections), with work scheduled to be completed by July 31.

    Parking lot F1 under Battelle and the Blackmore Library loading dock will be closed for the duration of the project. Large shipments to Blackmore and Battelle should be directed to the Student Union receiving dock and they will be delivered by Facilities Management. Also, parking lot S1 across from The Capital Center will be closed for use by Terik Roofing for materials storage and parking.

    Roofing projects are considered essential under the recent Ohio regulations related to the pandemic response, and Terik Roofing will comply with all state and federal safety procedures. Facilities Management has worked closely with faculty and staff in Battelle to ensure that equipment and academic spaces will be safe and secure during construction. While certainly unplanned, the current closure of the campus will make this project far less invasive to instruction and operations. Any questions should be directed to Paul Matthews, director of Facilities Management, at pmatthews@capital.edu.

    Staying Safe on Campus
    While you are encouraged to learn and work from home if at all possible, there may be situations when you must come to campus. Here is a reminder of required social distancing measures in the workplace as released by the director of the Ohio Health Department in an amended stay-at-home order released on April 2.

    • Take your temperature before coming to campus. Don’t come to work if sick, and practice social distancing while on University property. 
    • Social distancing includes: maintaining a distance of at least 6 feet from another individual; frequently washing hands with soap and water for at least 20 seconds or using hand sanitizer; covering coughs and sneezes with your sleeve or elbow (not hands); regularly cleaning high-touch surfaces; and, not shaking hands.
    • It is recommended, but not required, that you wear a mask or face covering when on University property. 
    • Wearing a mask is expected if social distancing is not possible in the workplace. 

    TO: Capital Community
    DATE: April 17, 2020
    RE: University Update

    Although the pandemic continues to significantly alter our lives, Ohioans are beginning to see positive results from our commitment to social distancing. Capital University continues to follow guidelines set forth by Ohio Gov. Mike DeWine, local and state health departments, and the CDC, to maintain the health and safety of our students, faculty and staff.

    At this time, there is nothing new to report concerning COVID-19 and the University; however, we have a few reminders about summer.

    Summer Classes
    Students, we know that your summer plans may feel uncertain, but we want to remind you that you can still make the most of your summer with remote learning. All of our summer 2020 undergraduate classes have moved to remote learning, and we have recently added additional summer courses in several areas, including Signature Learning courses, major/minor courses, and common prerequisite courses. You will also have remote access to Academic Success resources like academic coaching, tutoring, and the writing center during the summer semester.

    Summer graduate courses in business, education, law, music, nursing and theology also have moved to online delivery.

    Register now for summer courses to hold your spot.  Summer undergraduate tuition is substantially discounted compared to the academic year credit hour rate, but don’t worry if your plans change, you can cancel for a full refund any time through the start of classes.

    Summer Housing
    Deadline reminder: Today, Friday April 17, is the deadline to apply online via the “2020 Summer Housing Application” at https://capital.erezlife.com. The University is committed to providing housing consistency for students who consider Capital University to be their primary residence due to housing insecurity, distance, or other extenuating circumstances.  Students with a demonstrated need to remain on campus MUST request to do so online, no later than today. This includes students who have already applied for summer housing.  Students will be approved on a case-by-case basis and receive notification via email.

    If at any time new information emerges about COVID-19’s effect on Capital University, we will share that with you in a timely manner.  As always, we will continue to maintain up-to-date information at www.capital.edu/coronavirus. In you have questions or concerns, please reach out to healthinfo@capital.edu.


    TO: Campus Community
    DATE: April 14, 2020
    RE: COVID-19 Update: June Events and On-Campus Housing

    As Capital’s emergency response team continues to operate with the health and safety of our students, faculty and staff foremost in our minds, today’s communication includes information about:

    June Events
    The University’s emergency response team has decided not to hold in-person events through the end of June 2020 as we continue our efforts to keep our students, faculty and staff safe, and to help slow the spread of COVID-19. Events that were scheduled for June will be held remotely, postponed or canceled. 

    We will continue to monitor the public health situation in the weeks ahead in order to inform decisions for events scheduled in July as well as our ability to reschedule postponed events.

    Summer Housing
    Following the announcement that summer classes would be delivered via remote learning, the decision was made to limit on-campus summer housing. 

    The University is committed to providing housing consistency for students who consider Capital University to be their primary residence due to housing insecurity, distance, or other extenuating circumstances.  Students with a demonstrated need to remain on campus MUST request to do so online, no later than Friday, April 17, by applying via the “2020 Summer Housing Application” at https://capital.erezlife.com. This includes students who have already applied for summer housing.  Students will be approved on a case-by-case basis and receive notification via email. 

    Current Student Housing
    Students who remain in University housing and who do not qualify for summer housing must vacate their current housing assignment by Sunday, May 3, at 5 PM. Further instructions about checking out of your residence will be sent in the coming weeks. Students who have returned home but who have a demonstrated need to be on campus for the summer can submit the summer housing application no later than Friday, April 17, by applying via the “2020 Summer Housing Application” at https://capital.erezlife.com.

    Students needing to store items on campus should complete the “Storage Request” form at https://capital.erezlife.com.

    Students needing to request a later checkout date should complete the “Extended Stay Application” form at https://capital.erezlife.com.

    Identifying Occupied Spaces for Sanitization
    With the majority of faculty and staff working remotely, many offices and classrooms on campus are not being utilized.  If you do spend time on campus, Facilities Management requests that you please place a notice on the door of any classroom or office space that has been occupied so housekeeping staff will know to appropriately sanitize those spaces. This will allow the University to maintain stringent cleaning protocols.


    TO: Capital Community
    DATE: April 9, 2020
    RE: COVID-19 Update

    Because the University is closed tomorrow in observance of Good Friday, you are receiving the COVID-19 update a day early. And we are happy to report that there is nothing to report.

    We hope you enjoy your day off and find a meaningful – and safe – way to celebrate life, whether that’s through faith and your traditions with Easter or Passover, or whether that’s through the hope that comes with the promise of spring.

    If at any time new information emerges that impacts the health and safety and our students, faculty and staff, we will share that with you in a timely manner.  As always, we will continue to maintain up-to-date information at www.capital.edu/coronavirus. In you have questions or concerns, please reach out to healthinfo@capital.edu.


    TO: Campus Community
    DATE: April 7, 2020
    RE: COVID-19 Update: Face Coverings

    Whether you are studying and working from home or still living on campus, the overall health and well-being of the Capital Family is the University’s top priority. With that in mind, we want to share the latest guideline for keeping yourself and others as safe as possible from the COVID-19 virus.

    While social distancing and stay-at-home orders will go a long way toward flattening the curve, the CDC, Ohio Gov. Mike DeWine and Bexley Mayor Ben Kessler encourage everyone to wear a cloth face covering when going out in public to help slow the spread of the virus.

    Because it can take up to 14 days after exposure for symptoms to appear, and in light of new data about how COVID-19 spreads, people who wear a cloth face covering over their nose and mouth in community settings will help protect others around them. The CDC’s guidelines on the use of face coverings, including frequently-asked questions and simple instructions on how to make them, can be found at https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-cloth-face-coverings.html.

    The U.S. Surgeon General has released a videotape that shows how to make a simple face covering from a T-shirt and two rubber bands in less than 30 seconds.

    Capital’s emergency response team continues to operate with the health and safety of our students, faculty and staff foremost in our minds while continuing our educational mission and commitment to our students. Up-to-date information can be accessed at www.capital.edu/coronavirus. If you have questions or concerns, please reach out to healthinfo@capital.edu.


    TO: Campus Community
    DATE: April 3, 2020
    RE: COVID-19 Update: Mail Forwarding, Event Cancelations, Pass/Fail Option

    As we end another week under restrictions related to the COVID-19 pandemic, we continue to be as proactive as possible in communicating with our students, faculty and staff to ensure up-to-date information.

    Today’s update includes:

    Forwarding Student Mail
    Even though most students are no longer living on campus, mail and packages continue to arrive. Please contact Steve Scamyhorn, Mail Services manager, at sscamyhorn@capital.edu and notify him whether you would like your mail and packages held at Capital or forwarded. At this time, Mail Services is holding USPS packages for three days; after that, USPS packages will be forwarded. Packages that come in by UPS, Fed-ex or Amazon will be held at Capital unless you notify Mail Services that you want them forwarded. In your email, include:

    • Name
    • Preference as to whether you’d like mail and packages held or forwarded
    • Current address if you want things forwarded

    Events Canceled Through May
    Following the advice of Ohio Gov. Mike DeWine, local health departments and the CDC to continue social distancing, Capital University’s emergency response team has decided to cancel or postpone all in-person events through the end of May 2020. This is just another strategy in our continuing effort to keep our students, faculty and staff safe, and to help slow the spread of COVID-19.

    The University had previously made the extremely difficult decision of postponing our commencement celebrations. This decision relates to all other events planned throughout the month of May.  Some events, such as commencements, will be rescheduled for a time when it’s safer to gather as Capital Family, while others may be cancelled.

    We will continue to monitor the public health situation in the weeks ahead in order to inform decisions for events scheduled in June as well as our ability to reschedule postponed events.

    Spring Semester Undergraduate Pass/Fail Option
    Earlier today, undergraduate students received an email detailing the option to take spring semester classes pass/fail.

    As faculty, staff, and administrators continue to enhance and improve remote instruction, they recognize that stress levels remain high for many students and families. As a result, Capital is instituting a temporary exception to the published Pass/Fail (P/F) grading option for undergraduate courses for Spring semester 2020 because of the COVID-19 pandemic.

    Undergraduate students may take any, all or none of their courses (including major/minor course requirements, Signature Learning courses, and electives) as P/F this semester, with some exceptions. For example, some courses cannot be graded P/F because of outside licensure requirements, or if the class is being repeated.

    Applications for the P/F grading option are due on or before April 21, 2020, at 5 PM. 

    For more information, consult the email you received earlier today or click here.


    TO: Capital Community
    DATE: April 1, 2020
    RE: COVID-19 Update: Shifting Communication Schedule

    Again today, there are no new updates to share that directly relate to COVID-19 or Capital’s response to it.  As everyone is settling into the new routines, we have decided to shift from our Daily Update schedule and move toward a twice weekly COVID-19 Update.  These communications will come out at the end of day on Tuesdays and Fridays.  The next COVID-19 Update from the University will be this Friday, April 3.  

    If at any time new information emerges that impacts the health and safety and our students, faculty and staff, we will share that with you in a timely manner.  As always, we will continue to maintain up-to-date information at www.capital.edu/coronavirus. In you have questions or concerns, please reach out to healthinfo@capital.edu.


    TO: Capital Community
    DATE: March 31, 2020
    RE: COVID-19 Update: The Return of Capital You

    For only the second time in three weeks, there are no new updates to share that directly relate to COVID-19 or Capital’s response to it. But we do have news for you!

    As we discover and settle into new ways of doing things, it’s nice to be able to return to something familiar. This week, we are returning to Capital You.

    Tomorrow’s issue, the first in a month, has some timely and fun information, including:

    • The move of all summer classes to remote learning.
    • A sweet pep talk from a graduate of the Class of 1968.
    • Recent highlights from Capital Stories, our online journal.
    • CapChat Episode 4 and why you should leave your tap shoes at home.
    • Snappy new backgrounds for your Zoom meetings!
    • News from Human Resources.
    • An update on some event cancellations.
    • The latest news from Athletics, including the introduction of its podcast.

    And, most importantly, you learn the winner of our last poll: Who has the best pizza in Bexley?

    Watch for the April 1 issue of Capital You to arrive in your email tomorrow afternoon. If you have campus news to share in an upcoming issue, submit it through webrequest@capital.edu.

    Our emergency response team continues to operate with the health and safety of our students, faculty and staff foremost in their minds while supporting the educational mission that has guided Capital University since 1830. We will continue to maintain up-to-date information at www.capital.edu/coronavirus. In you have questions or concerns, please reach out to healthinfo@capital.edu.


    TO:  Students, Faculty and Staff
    DATE:  March 30, 2020
    RE:  COVID-19: Resources and Contacts

    As we begin another week under restrictions related to the COVID-19 pandemic, we continue to be as proactive as possible in communicating with our students, faculty and staff to ensure up-to-date information. While we have nothing new to share today, we want to remind everyone of the resources available to help you adapt to the ever-evolving situation.

    Students – Center for Health and Wellness
    Even though most students have moved off campus, the resources available to them continue. Fear of the virus, changing academic expectations, less-structured lives, and the disruption of everyday normalcy can affect a person’s overall health.

    • Capital University’s Center for Health and Wellness continues to operate through telehealth and limited in-person visits for both physical and mental health services. Remote counseling sessions also are available.
    • Appointments can be made by calling the Center between 8:30 AM and 5 PM. Please call the center first for an initial phone triage before coming into the office. Contact the Center at 614-236-6114 or chw@capital.edu.
    • If you are interested in scheduling counseling services or need after-hours crisis counseling, please reach out for support at 614-236-6114.

    Faculty and Staff
    Various support resources are available to you through the Capital’s benefits providers. Our Employee Assistance Program, available to employees who are also on the University’s life insurance plan, offers online and phone support on an array of emotional issues related to personal, family and job-related concerns.  Don’t hesitate to contact Human Resources (hr@capital.edu) if you have questions.
     

    General Information

    • A detailed list of resources – including everything from how to access buildings, dining options for those students on the meal plan and still living in University housing, finding an internet provider, and contact information for Capital departments – is available at https://www.capital.edu/covid-19-resources-and-contacts/.

    We will continue to maintain up-to-date information at www.capital.edu/coronavirus. If you have questions or concerns, please reach out to  healthinfo@capital.edu.


    TO: Students
    DATE: March 27, 2020
    RE: Be Counted: Absentee Voting and the 2020 Census

    COVID19 has upended our lives in so many ways – including how to vote in the Ohio primary election and how to make sure you’re counted in the 2020 U.S. Census.  

    Absentee Voting
    Students who did not vote early or by absentee in Ohio’s March 17 primary election can still do so by absentee ballot. The process to vote by absentee ballot requires several steps and we recommend students begin the process as soon as possible.

    2020 U.S. Census
    So, you lived on campus, but now COVID-19 has forced you to move back home. How do you make sure you’re counted correctly in the 2020 U.S. Census?

    Spring Semester Residents

    • Anyone who lived, or is still living, in campus housing (including neighborhood) during spring semester 2020 should NOT complete the census at their home address. The U.S. Census Bureau will collect data from Capital University for every resident in housing. 

    Commuter Students

    • Commuter students NOT living at home with a parent or guardian should complete the census individually at their current place of residence (i.e., students renting in Bexley Village, in a privately owned house on Sheridan Avenue, or in other rental that is not their permanent home address).
    • Commuter students living at home with a parent or guardian should be included in that person’s census.

    Graduate and Family Housing Students

    • Graduate and family students are NOT included on the information the University provides to the Census Bureau and SHOULD complete the 2020 census individually.

    Watch this a video for college students on how and where they should be counted for the 2020 census.

    As we come to the end of this week, we want you to know that Capital’s emergency response team continues to operate with the health and safety of our students, faculty and staff foremost in mind. For more information, go to www.capital.edu/coronavirus or email your questions to healthinfo@capital.edu.

    Enjoy your weekend.


    TO: Capital Community
    DATE: March 26, 2020
    RE: COVID-19 UPDATE: NOTHING NEW TODAY

    Capital’s emergency response team continues to operate with the health and safety of our students, faculty and staff foremost in our minds while continuing our educational mission and commitment to our students.  For the first time this week, there are no new updates to share in the daily communication.

    We are focused on ensuring that remote learning is working and accessible for our students’ success.  While this transition hasn’t been without challenges, we have worked diligently to make adjustments and address concerns as they arise.  Thank you for your patience throughout this process.

    We will continue to maintain up-to-date information at www.capital.edu/coronavirus.  In you have questions or concerns, please reach out to healthinfo@capital.edu.


    TO: Faculty and Staff
    FROM: President Beth Paul
    DATE: March 25, 2020
    RE: Support Resources

    Dear Colleagues,

    What an extraordinary time!  Over the last two weeks, every one of us finds our daily lives changed significantly; we are all having to think about and do things differently, we have added pressures and worries from the known and unknown.  And amidst all of this, each and every one in our community has stepped up to ensure the health and well-being of our students and community, to ensure the continuation of students’ learning, and to propel our University forward.  This is extraordinary, and I am so very grateful for you all. 

    I am touched by the generosity of all in supporting our students and each other during this time.  I am heartbroken for our students as a result of the decisions we have had to make over the last two weeks – especially our students in their last semester, and students who cope every day with any number of stresses.  I hold in my thoughts all who are connecting with our students and helping them cope through this challenging time, while you are coping with your own challenges and emotions.  Now, more than ever, we must be here for each other.

    In our caring community, having to work remotely means we need to be more deliberate in checking in with each other, listening and supporting one another as we each find our way through.  Please keep in touch each day.

    Various support resources are available to you through our benefits providers.  Our Employee Assistance Program, available to Capital employees who are also on the University’s life insurance plan, offers online and phone support on an array of emotional issues related to personal, family and job-related concerns.  Additional emotional support is offered through OPTUM.  United Health Care offers a website with special guidance on COVID-19 testing, prescriptions and Telehealth, an online and phone guidance system available 24/7.  TIAA also has tools for budgeting and financial planning.  Please see below for links to learn more, and don’t hesitate to contact Human Resources for guidance. We are here for you.

    UHC information on testing, prescriptions and Telehealth
    https://www.uhc.com/health-and-wellness/health-topics/covid-19

    Capital EAP through benefits
    www.unum.com/lifebalance or call 1-800-854-1446

    Emotional support through OPTUM offering free emotional support (UHC)
    https://www.uschamberfoundation.org/optum

    TIAA has a site to help with budgeting and market volatility
    https://www.tiaa.org/public/offer/insights/tools-calculators
    Participants can also call them weekdays from 8 AM to 7PM  at 888-583-2535.

    We will get through this extraordinary time together.  One day at a time.  The Emergency Management Policy Group continues to meet twice a day to ensure that we are staying up to date on how the pandemic is unfolding, making critical decisions in a timely manner, addressing questions and concerns from our community, and keeping everyone thoroughly aware of recent decisions. 

    I have you and your loved ones in my thoughts.  Take good care.

    Beth


    TO: Students
    FROM: President Beth Paul
    DATE: March 25, 2020
    RE: Prioritizing Your Health and Well-Being

    Dear Students,

    What an extraordinary time, to say the least! This is uncharted territory for all.  And we are walking – one step at a time, one day at a time – with you all the way!

    It has been with a very heavy heart that the senior leadership team and I have had to make recent decisions about how we will carry out the rest of the semester. On the one hand, these decisions were clear as we prioritized the health and well-being of you and all members of our community.  But I am also very mindful of the great disappointment resulting from some of these decisions.  I understand that many feel sadness and loss as a result.  I do too.  This is not the way we hoped and expected to finish the semester and year. My heart is truly with you. 

    Please know we are all here for each other.  And the resources available to you as a student continue.  In particular, I draw your attention to our mental health counseling resources, which include remote counseling.  If you are interested in scheduling counseling services or need after-hours crisis counseling, please reach out for support at 614-236-6114.

    One of the most difficult decisions is the decision to postpone our May commencement ceremonies.  We deliberately made the decision to postpone our commencement ceremonies, rather than cancel them as some institutions have decided. We eagerly look forward to celebrating our students’ accomplishments!  What none of us knows is when we will be able to hold commencement ceremonies.  

    We are very closely monitoring this evolving public health situation. Our Emergency Management Team meets twice a day to ensure we are up-to-date and that we are being as proactive as we can in supporting our students, ensuring learning continuity so all can complete the semester and stay on track. As soon as we feel there is enough clarity to plan for commencement, we will let our community know.

    At the same time, a challenging time like this brings out the best in a community.  I am moved by how our entire community has come together to keep our University moving forward!  We will complete the semester and keep moving forward. 

    I am so proud of you and all you have and are accomplishing. I send my very best wishes to you, and will keep you in my thoughts.

    President Beth Paul


    TO: Capital Community
    DATE: March 24, 2020
    RE: First Positive COVID-19 Case Confirmed
     

    We feel it is important to inform you that a member of the Capital community has reported testing positive for COVID-19 and is receiving appropriate care. This individual, who proactively self-reported this status to the University, is a Bexley campus commuter student who reports experiencing only mild symptoms and taking appropriate care measures.

    The local health department oversees contact, investigation, and notification in cases of COVID-19 for individuals located in their jurisdiction, and Capital administrators are assisting the health authorities in this process. At this time, it does not seem that any Capital community members had recent close contact with the individual in question. If an individual does need to take protective actions, they would be contacted directly by the health department in accordance with standard public health principles. If you do not receive notification, then you are not deemed to have increased risk from exposure to this individual.

    As you know, privacy is critical in the realm of health care and public health, and so we call upon our entire community to respect and protect the rights of all members of our community to the full benefits of privacy as provided by law. To protect individuals’ private health information, Capital will not identify faculty, staff, or students diagnosed with COVID-19.

    We appreciate that this news is difficult, though it is not entirely unexpected given the rise in confirmed cases nationally, and in Ohio and Franklin County. Public health experts are clear that the best way that we can mitigate the spread of COVID-19 is through social distancing — minimizing the number of interactions that provide the opportunity for the disease to spread.

    The University’s actions to date have been grounded in this expert guidance, and we again emphasize the importance of embracing social distancing, whether you are a student remaining in the University’s houses and apartments, living off-campus locally, or spending the remainder of the semester at home further away from campus; whether you are a faculty or staff member working remotely from home; or a staff member working on-campus to carry out essential work responsibilities.

    The emergency response team remains focused on the health and well-being of our University community, and we will continue our measures for social distancing as we all do our part to limit community spread, flatten the curve of infections, and protect those who are particularly vulnerable to this disease.

    Because of the expected increase in confirmed COVID-19 cases, and as the local health departments oversee these investigations and notifications, the University will not publicly announce each individual positive test but will be transparent about situations of public concern and overall numbers of positive cases that health officials report to the University administration.

    Please continue to consult Capital’s COVID-19 website (https://www.capital.edu/coronavirus/) for the most up-to-date information and FAQs, along with previous messages that have gone out to students, faculty and staff.


    TO: Capital Community
    DATE: March 23, 2020
    RE: COVID-19 UPDATE: Changes to Residential Halls, Dining Services, and Building Access

    Capital’s emergency response team continues to operate with the health and safety of our students, faculty and staff foremost in our minds while continuing our educational mission and commitment to our students. There continues to be no confirmed cases on the Capital campuses.  

    Sunday afternoon the Ohio Health Department issued a Stay-at-Home order for all Ohioans.  This order impacts Capital’s operations in several important way:

    Residential Students
    Last week, in consultation with Franklin County Public Health Department, Capital closed its traditional-style residence halls and requested that all students return to their primary residence.  By the end of the weekend, these moves were completed and the number of students remaining in University housing was dramatically reduced. 

    The Stay-at-Home order necessitates additional safeguards.  Out of an abundance of caution, the University has decided to close the College Avenue Residence Hall and the Trinity Suites, as few students remain in these locations and these residences lack complete kitchen facilities. Students living in these halls who are able to vacate campus have been asked to do so.  Moreover, any remaining students who are able to return to their primary residence are asked to do so

    We realize that many students rely on University housing as their primary residence. We are committed to providing housing consistency for these students.  Students who are unable to vacate campus, will be reassigned housing into an apartment or home in the neighborhood.  All students who need to remain on campus have been asked to submit the “I Need to Stay” form at https:///capital.erezlife.com immediately.

    Dining Services
    The Stay-at-Home order and the additional changes to University residences creates additional changes to dining services.  With the closure of traditional residence halls and students returning to their primary residence, the University moved all campus dining services to One Main Café, between 7 AM and 7 PM daily. Dining services will be carry-out only. The Main Dining Room and Capital Grounds are closed for the remainder of the spring semester.  The normal One Main Café menu, Starbucks and grab- and-go dining services will be available for the remaining residential students, faculty and staff.

    Building Access
    The Stay-at-Home order allows universities to continue activities needed to facilitate distance learning, perform critical research, or perform other essential functions, provided that social distancing is maintained. To help all members of our community comply with the order, and encourage safe practices for our community members, the University is moving all aspects of learning activities, teaching, advising, tutoring, etc., to remote or virtual modes.

    As of 6 PM today, access to academic and office buildings will change as follows:

    • Students will no longer have keycard access to these buildings, including classrooms, offices, practice rooms, or study spaces. This includes all academic buildings on the Bexley campus, as well as Trinity Seminary and the Law School buildings. 
      • Students who are essential employees working on campus, or who have other essential functions can request access by contacting their supervisors.
       
    • Faculty and staff will still have keycard access to buildings seven days per week between 7 AM and 6 PM on the Bexley and Trinity campuses, and from 8:30 AM to 9:30 PM at the Law School. This access is only to access materials or to conduct remote learning, teaching, or advising. Time spent in buildings should be limited and individuals should ensure that they practice social distancing from others when they are on campus.
    • Staff members should continue to consult with their supervisors regarding essential office operations and remote working strategies.

    The Student Union remains open through keycard access from 7 AM to 7 PM every day, to accommodate the following:

    • Cap Cupboard, by appointment via email at capcupboard@capital.edu
    • Dining Services, carry out only, 7 AM to 7 PM, every day
    • Mail Services, drop off and pick up only, 10 AM to 3 PM, Monday through Friday 
    • Residential Life, office is open to assist students from 11 AM to 1 PM, Monday through Wednesday of this week.  After that time, Residential Life can be reached at residencelife@capital.edu

    (Area Directors are still available in the residences and on-call at 614-323-3282.)

    We understand your concerns in these uncertain times, and we understand you may still have questions. Know that we share your concerns. Continue to reach out to healthinfo@capital.edu, and we will continue to keep you updated as the situation warrants.


    TO: Capital Community
    DATE: March 20, 2020
    RE: COVID-19 UPDATE: Building Access, Worship, Successful Online Learning, Connecting

    As we come to the end of a very long week, we want you to know that Capital’s emergency response team continues to operate with the health and safety of our students, faculty and staff foremost in our minds while we all work to determine the Capital Family’s new normal. Most importantly, learning continues. And we are happy to report there continues to be no confirmed cases on the Capital campuses.

    We understand your concerns in these uncertain times, and we understand you may still have questions. Know that we share those concerns. Continue to reach out to healthinfo@capital.edu, and we will continue to keep you updated as the situation warrants.

    Today’s update includes:

    Access to Buildings
    Please remember to bring your Capital ID whenever you come to any of the University’s campuses, as all buildings have transitioned to keycard access only. IDs allows faculty, staff, and students to enter all academic and business buildings during normal business hours. 

    Public Safety requests that you not prop doors open after gaining access to a building. If these are non-electronic doors the buildings will be unsecured for a period of time, breaching the safety for those in the building.

    Contact Public Safety (614-236-6666) if your card access is not working.

    Reminder of COVID-19 Restrictions
    With Ohio, Bexley, and Columbus all under a State of Emergency due to COVID-19, please remember guidelines have been put in place for the health and safety of all citizens, including Capital University students, faculty and staff. These guidelines recommend no gatherings of 10 or more people and encourage social distancing. The mayor of Bexley has given the city police the authority to disperse such gatherings that may pose a public health risk. This is a time when it’s important to be respectful of these limits, which are intended to support the health and safety of the Capital Family and the Bexley community.

    Another limitation currently in place to enhance public health is on recreational facilities. As previously announced, and to follow the guidance of the city of Bexley, the University has closed The Capital Center recreational facility, including access to the outdoor field and track. Please do not attempt to access these areas, and understand that Capital Police have the authority to enforce laws pertaining to trespassing on Capital’s campuses.

    Worship Opportunities
    We will offer online worship opportunities through Facebook Live to connect the current Capital community with alumni and partner networks: Wednesdays at 10 AM; Meditation and Mindfulness Tuesdays at 3 PM; and Candlelight Thursdays at 9:09 PM. Trinity Morning Prayer will continue the week of March 23 as scheduled every Monday, Tuesday and Thursday at 10 AM.

    Tips for Successful Online Learning
    With classes being taught remotely for the remainder of the spring semester, here are tips that will help Capital students be more successful in their digital learning.

    • Make sure you’re muted when not talking.
    • Be yourself and respect others.
    • Ask questions using chat.
    • Use reactions to engage with your class.
    • Think before you write.
    • Utilize the raise-your-hand feature if wanting to ask a question live.
    • Set up an intentional space where the class is going to happen.
    • While your professors are excited that you want to learn, don’t attempt online learning while driving.

    Connecting Our Innovative Work
    Please join us in documenting the innovative, creative and fun ways you are staying connected for courses, student organization events and meetings, committee meetings, staff meetings, friendships, and more! Use the hashtag #CapFamConnected on your social media posts.


    TO: Capital University Student Employees and Supervisors
    Date: March 20 2020
    RE: Student Employment Status

    As the University has moved most of its operations to remote delivery, many student workers have been affected by the loss of their student employment or by a reduction in their hours. 

    In order to support our student employees during these unforeseen circumstances caused by the COVID-19 pandemic, Capital will provide a one-time stipend payment to each student employee who was working during the spring 2020 semester for lost work over the remaining five weeks of the semester (March 23 to April 24). To determine the amount of the stipend, the University will calculate an average of hours worked per week from each student employee’s actual hours worked during the four weeks prior to Spring Break (Jan. 27 to Feb. 21) and then apply that average for the remaining five weeks in the semester. The stipend will be paid on April 10, 2020.

    Graduate assistants, teaching assistants, and others with previously scheduled stipends will continue to receive the balance of those payments for the duration of their assignment.

    For those departments that require essential student employees to maintain optimal business operations, they will be permitted to allow student employees to work either on campus or remotely, with the approval of their vice president/provost. Any student who works during the remainder of the semester will receive their regular pay for their actual hours worked, in addition to the stipend that all spring semester student workers will receive. 

    Student workers are still limited to 19 working hours per week while completing their spring semester academic requirements. Student employees who continue to work are required to complete their own timesheets through WebAdvisor.   Workers who do not complete a timesheet will not be paidSUPERVISORS MUST REVIEW AND APPROVE ALL TIMESHEETS.


    TO: Campus Community
    DATE: March 19, 2020
    RE: COVID-19 Update: Contacts and Resources, Health and Wellness Center, Dining Services Changes, COTA Service

    The University’s emergency response team continues to meet daily to evaluate risk and develop plans that best serve the health and safety of our community, while continuing our educational mission and commitment to our students. There continues to be no confirmed cases on the Capital campuses

    This Daily Update brings you up-to-date on new information concerning Capital University’s response to COVID-19 (coronavirus). All information can also be accessed at http://www.capital.edu/coronavirus.

    Today’s update includes:

    Contacts and Resources
    The attentive staff at Capital is here for you, looking out for you in ways large and small. We’ll work hard to make your life easier and less stressful during this time of virtual learning and virtual meetings.

    On the Bexley Campus, the following offices are still available for limited business services.  Do not enter University buildings if you have a fever or any COVID-19 symptoms:

    BLACKMORE LIBRARY                   
    CHANGE FROM PREVIOUS ANNOUNCEMENT:  No open hours and no lending services.
    Return items can be dropped off in the afterhours return. The 24-hour study space is still available; practice social distancing while using this space.
    614-236-6351
    refdesk@capital.edu

    HAMMA LIBRARY
    CHANGE FROM PREVIOUS ANNOUNCEMENT:  No open hours and no lending services.
    Return items can be dropped off in the afterhours return.

    LAW SCHOOL LIBRARY
    The Law Library is CLOSED; however, the Casual Reading Area at the fourth-floor entrance to the law library is still available for study space; practice social distancing while using this space.

    CAP CUPBOARD
    Cap Cupboard is moving to an appointment-based model.  Students can contact SCE staff at capcupboard@capital.edu or by DM-ing CapitalSCE on Instagram to set up a time to come in and grab a bag or pick up food in the Cap Cupboard in the Student Union.
    capcupboard@capital.edu

    CENTER FOR HEALTH AND WELLNESS
    The Center is still operating through telehealth and limited in-person visits for both physical and mental health services.  Appointments can be made by calling the Center between 8:30 AM and 5 PM. Please call the center first for an initial phone triage before coming into the office.
    614-236-6114
    chw@capital.edu  

    DINING SERVICES
    CHANGE FROM PREVIOUS ANNOUNCEMENT: Beginning with breakfast on Sunday, March 22, all campus dining services will operate from One Main Café during the hours of 7 AM to 7 PM. The Main Dining Room and Capital Grounds will be closed.

    • Meal plans for students remaining on campus will continue to be honored through the end of the spring semester and retail options are available for other faculty, staff and students.
    • Students with special dietary needs should contact dining services at catering@capital.edu.
    • Consistent with Ohio requirements, dining services will be carry-out only. Please note that restaurants on Main Street that accept Cap Bucks may be closed and, if open, will be limited to carry-out. 

    www.capital.edu/dining

    MAIL SERVICES
    Open for mail pick-up and drop-off from 8:30 AM to 5 PM; mail will no longer be delivered to offices.
    Harry C. Moore Student Union, lower level
    614-236-6658 
    mailservices@capital.edu

    PUBLIC SAFETY
    Open 24/7 every day.
    Public Safety Building 661 College Avenue
    614-236-6666 (emergency)
    614-236-6504 (non-emergency)
    614-236-6505 (parking services)
    614-236-6011 (switchboard)
    publicsafety@capital.edu

    RESIDENTIAL AND COMMUTER LIFE
    Student Union office is open to assist students from 11 AM to 1 PM, Monday through Friday.
    Area Directors are still available in the residences and on-call at 614-323-3282
    Harry C. Moore Student Union, 1st Floor
    614-236-6811
    residencelife@capital.edu
    commuterlife@capital.edu
     

    COTA Service
    For faculty, staff and students who use COTA (Central Ohio Transit Authority) for transportation, COTA issued the following changes for all transit services – fixed route, Mainstream and COTA/PLUS on-demand:

    • Effective today, March 19, COTA will not be charging fares during the COVID-19 pandemic. Customers are asked to board vehicles from the rear entrance of transit vehicles. (Except ADA/wheelchair service riders, who will continue to use the ramp at the front door of fixed route.)
    • Customers are asked to continue practicing social distancing and sit at least one seat apart from other customers. 
    • COTA implemented daily and hourly sanitization of vehicles two weeks ago and will continue this practice.  Hand sanitizer stations are available on every vehicle.

    ACADEMIC ADVISING
    614-236-6112
    advising@capital.edu

    ACADEMIC SUCCESS
    614-236-6327
    academicsuccess@capital.edu  

    BOOKSTORE
    614-236-6116
    bookstore@capital.edu  

    CAMPUS MINISTRIES
    614-236-7737
    embrace@capital.edu

    CAREER DEVELOPMENT
    614-236-6606
    careerdevelopment@capital.edu  

    CENTER FOR GLOBAL EDUCATION
    614-236-6170
    jadams@capital.edu  

    DISABILITY SERVICES
    614-236-6611
    disabilityservices@capital.edu  

    DIVERSITY AND INCLUSION
    614-236-6181
    odi@capital.edu

    FINANCIAL AID
    614-236-6511
    finaid@capital.edu

    HONORS PROGRAM
    614-236-6894
    honors@capital.edu  

    INFORMATION TECHNOLOGY
    614-236-6508
    helpdesk@capital.edu

    REGISTRAR
    614-236-6150
    registrar@capital.edu

    STUDENT ACCOUNTS
    614-236-6123
    studentaccounts@capital.edu

    STUDENT AND COMMUNITY ENGAGEMENT
    614-236-6901
    sce@capital.edu

    STUDENT SUCCESS
    614-236-6871
    success@capital.edu

    TITLE IX AND SEXUAL HARASSMENT CONCERNS
    614-236-6611
    titleIX@capital.edu


    TO: Campus Community
    DATE: March 18, 2020
    RE: COVID-19 Update: Temperature Monitoring, Textbook Return, Library Services and OhioLINK Access

    The University’s emergency response team continues to meet daily to evaluate risk and develop plans that best serve the health and safety of our community, while continuing our educational mission and commitment to our students. There continues to be no confirmed cases on the Capital campuses.  

    This Daily Update brings you up-to-date on new information concerning Capital University’s response to COVID-19 (coronavirus). All information can also be accessed at http://www.capital.edu/coronavirus.

    Today’s update includes:

    Temperature Monitoring
    At the governor’s afternoon press conference, he encouraged everyone in Ohio to take their temperature each day before going to work or engaging in other activities outside their home.  With this in mind, faculty, staff, guests and students coming to campus are asked to take an active temperature and should not come to campus if they have a temperature or are exhibiting any other symptoms of COVID-19.

    Textbook Return
    Students are welcome to take rented textbooks home with them. A free UPS return label will be available to any student who rented books from Capital University Bookstore to cover the cost of sending them back. Students will receive an automated email from Barnes & Noble with a link to this label two weeks before the term ends. 

    Book Buyback
    Students interested in selling their books back can communicate with the bookstore at sm713@bncollege.com to find out how much the books are worth for buyback. Once a value has been established, they can mail the books to the store and the bookstore home office will mail them a check in exchange. The processing time is usually around four weeks.

    Any material currently in-transit to Capital University libraries will be delivered through Thursday, March 19, and all deliveries will be completely suspended by Friday, March 20.  Additionally, OhioLINK has directed all libraries to halt filling outgoing OhioLINK requests immediately. 

    Item Renewals and Overdue Fines
    We have been proactively extending due dates for all items checked out on all accounts, and you may have already received notification concerning that via email. We will continue to extend due dates until normal operations resume at the University, and no new fines will be levied against anyone from now until then. 

    OhioLINK Electronic Resources
    All electronic resources provided through OhioLINK remain unaffected by this change. Using the Capital libraries’ home pages, you will still have access to full-text databases, electronic books, and online audio/video both on campus and remotely by way of off-campus authentication.  If off campus, sign in using your last name and the barcode on the back of your Capital university ID. 

    Bexley Campus Lending
    Both Blackmore and Hamma libraries will continue to lend our items in person on the Bexley campus during our most recently published hours, but be sure to bring your Capital ID to scan in. 

    If you have any questions, please do not hesitate to reach out to us at www.capital.edu/library. We are here to help.


    TO:  All Faculty and Staff
    FROM:  Human Resources
    DATE:  Wednesday, March 18, 2020
    RE:  COVID-19 UNIVERSITY OPERATIONS AND REMOTE WORK GUIDELINES

    To ensure the safety of our community, Capital encourages social distancing in the workplace and remote working for those employees who can perform their job responsibilities away from campus. Our overall goal is to protect the health, safety, and well-being of our community while the University remains open and core operations continue.

    Our priorities are to:

    • Maintain a safe and healthy workplace by minimizing the transmission of the contagious virus; 
    • Sustain remote learning, student support services, and operational continuity; and
    • Encourage fairness, open communications and support for the well-being of our community.

    Status of University Operations:

    • On Tuesday, March 17, all buildings went to keycard access.  All academic and office buildings are keycard accessible for all faculty, staff, and students during normal business hours. 
    • The University will continue to serve our students through the technology tools that we have available. Supervisors are determining how student and business services will be provided remotely; we will share this Information in a daily communication by the end of the week.
      • The University’s Mail Services office will remain open; however, office pick up and drop off will be suspended after today. Offices should arrange to pick up and drop off their business mail in the Mail Services office in the lower level of the Harry C. Moore Student Union on the Bexley campus. 
       
    • University policy defines essential job functions that require campus presence in an emergency situation.  We are taking every measure to ensure the health and safety of our campuses.  On-campus employees should maintain appropriate social distance from one another.  If employees in these jobs become ill, contact your supervisor and do not come to campus.
    • Some functions can be conducted remotely in an emergency situation.  Supervisors will work with all Capital employees who can do their job functions remotely, for all or part of the work week, to maintain appropriate coverage of the work for each office. 
      • This is a temporary measure as part of the University’s response to COVID-19. The University may end remote work at any time. Working remotely is not a University-wide benefit, and does not change the University’s employment terms and conditions.  Employees working remotely are subject to University policies and procedures, regardless of work location.    
      • At this time, full-time employees will continue to receive their normal base rate of pay (based on a typically scheduled workweek without overtime), even if work completed falls short of the respective 37.5- or 40-hour workweek.  Similarly, part-time employees will be paid their normal base rate of pay for the hours they would typically work at this time, even if the hours worked falls short.  Employees who currently report their time worked will need to continue to do so in order to be paid, and should submit hours for time that they would normally work. 
       

    Guidelines for remote working:

    • Remote working is designed to allow employees to work remotely just as they would in the office (e.g. answer calls, communicate via email, work on projects, and attend meetings via teleconference).
    • We appreciate all employees’ willingness and flexibility to make sure the work of the University continues during this extraordinary time.  We understand that supervisors may need to shift some work among employees to preserve continuity. 
    • Employees working remotely should be accessible during normal business hours, and productive work is expected of remote employees. Seek direction from your supervisor should you find that your work hours are falling short.
    • For employees whose work cannot be done remotely, supervisors should encourage implementing creative strategies to reduce the density of employees on campus (e.g., stagger blocks of work time for different employees across the day and/or week; physically distance work stations).
    • Non-exempt (hourly) employees should not work beyond their standard hours. Overtime while doing remote work needs to be pre-approved by the employee’s supervisor.
    • Employees should continue to notify and report leave time taken (vacation, illness, personal time) to their supervisor.
    • University information should be appropriately stored to protect the security of information, and safeguard documents and papers for their return to the office.  Likewise, take precautions to protect confidentiality of information.

    Supervisors should do the following:

    • Ensure approving remote work will not disrupt and will support business continuity.  As needed, and as appropriate to job classifications, shift work to support business continuity.
    • Supervisors will work with remote employees to ensure adequate technology and data access needed for essential job functions.
    • Establish and maintain regular communication intervals to give work assignments and direction and to review completed work; tools such as Slack, Zoom Meetings or conference calls may be utilized to stay in contact with team members and other Capital employees.
    • Establish standard work hours or an agreed upon flexible work schedule with employees working remotely.
    • Account for time worked for remote hourly employees in the same manner as on-campus work.

    Employees should do the following:

    • Establish a remote work environment that is conducive to work.
    • Remain accessible for group meetings and/or status updates. Supervisors should be flexible but the employee needs to be available during assigned working hours.
    • Regularly report back to supervisor with work plans and a summary of progress via an agreed-to method and schedule.
    • Let supervisor know when you are available for additional assignments, if needed.  We appreciate employees’ flexibility and openness during this time, in service to the continuity of the University.
    • Use employer-provided equipment, records, and materials solely for legitimate business purposes, and protect them against unauthorized or accidental access, use, modification, destruction, or disclosure.

    As this situation changes, we may need to implement additional operational measures to enhance social distancing to ensure the health and safety of our community. The emergency management team is planning for these contingencies in collaboration with offices across the University, and we will notify you when and if our business operations change.


    TO: Campus Community
    DATE: March 17, 2020
    RE: COVID-19 Update: Student and Business Services, Building Access, Academic Success

    The University’s emergency response team continues to meet daily to evaluate risk from COVID-19 and develop plans that best serve the health and safety of our students. There continues to be no confirmed cases on the Capital campuses; however, the virus has been detected in Franklin County and in the Bexley community. We are committed to supporting our students throughout this challenging and stressful time so that they can continue their studies and achieve their goals. Thank you for your patience.

    Today’s update includes:

    Student and Business Services
    The University is committed to continuing student services and business operations to the fullest extent possible. While many faculty and staff will be able to work remotely, student services and business offices will continue to remain open during normal office hours, 8:30 AM to 5 PM, through this Friday, March 20. Offices will shift to a modified operating schedule beginning Monday, March 23.

    Building Access
    All buildings on campus have transitioned to keycard access only in order to limit public access and visitors on campus. Contact Public Safety (614-236-6666) if your card access is not working.

    All academic and office buildings are keycard accessible for all faculty, staff, and students during normal business hours. Each building has one or more entrances that are keycard access doors. For Yochum Hall, although the front doors are locked, the keycard access doors are the ramp door on the east side of the building and the south entrance facing the parking lot.

    Academic Success
    Academic Success has transitioned all academic support services to online and continues to serve students remotely.  

    Peer Tutoring sessions (one-on-one and small group), Writing Center consultations, and Academic Coaching sessions will be held online using Zoom. Students can still go to tutortrac.capital.edu, click “Search Availabilities,” and choose the appropriate center (tutoring, writing, or coaching) to search for available appointment times and schedule appointments.  Students can also email academicsuccess@capital.edu for assistance with scheduling. Students will receive an email containing a link to their online session prior to the appointment time. Any connected device with a camera and audio (desktop, laptop, tablet, or smartphone) can be used to join an online session.

    Supplemental Instruction (SI) sessions will also continue online for supported courses: BUS 211, CHEM 150, ECON 101, MATH 120, MATH 230, and NURS 326.  SI Leaders will send separate communications to students enrolled in these courses to clarify when SI sessions will be held and how to access them online. 

    The Academic Success student and professional staff will work with students to assist them as they transition to using our services online.  Students who feel they do not have the necessary tools or connectivity to utilize these online support options should contact academicsuccess@capital.edu.

    Commencements Postponed
    The University has made the difficult decision to postpone all of our May 2020 Commencement celebrations – Bexley campus, Trinity Lutheran Seminary and Law School. We will continue to monitor the public health situation in the weeks ahead and work to schedule a time to celebrate these important milestones with students, their friends and family.  Upon completion of credits, graduating students will still earn their degree on time, and diplomas will be issued in May. 

    Schumacher Gallery
    The Schumacher Galley will remain closed through the end of the semester.


    TO: Campus Community
    DATE: March 16, 2020
    RE: COVID-19 Update: Residence Hall Closures, Fall Registration, Events, Commencement

    Earlier today we shared with you our plans to close our traditional residence halls by March 22 and complete the spring semester via remote learning.  We understand the impact of this decision on our students, especially our graduating seniors, so this decision wasn’t taken lightly.  We have closely monitored local developments and sought guidance from Franklin County Public Health Department in developing the best plans to serve the health and safety of our students, while continuing our educational mission and service to our students.  We are committed to supporting our students throughout this challenging and stressful time so that they can continue their studies and achieve their goals.

    Thank you for your patience as we worked to share additional details throughout the day today.

    Residence Hall Closures
    Earlier this afternoon, residential students received additional information regarding plans for the closure of the traditional residence halls (Cotterman, Lohman Complex, Saylor-Ackermann, and Schaaf).  Those plans include a phased move out in order to support social distancing and to facilitate an efficient process.  Students will receive a scheduled move out time for Friday, Saturday or Sunday. Students can also schedule a move out time at any point throughout the week.  Neighborhood housing will not be closed;however, all students are encouraged to return to their primary residence.

    The University is committed to providing housing consistency for students who consider Capital University to be their primary residence due to housing insecurity, distance, or other extenuating circumstances.  Students with a demonstrated need to remain on campus MUST request to do so online, by Wednesday, March 18, at https://capital.erezlife.com. This request form can be found under “Forms” on the left-hand navigation and is called “I Need to Stay.” Students will be approved on a case-by-case basis and receive notification via email. 

    Students have also been asked to limit the number of guests who come to campus to assist them for move out, and guests are requested not to come to campus if they have a temperature or symptoms of COVID-19.

    The University recognizes that moving out and foregoing the student living experience is not something that anyone anticipated when this academic year started, and leaving unexpectedly is not easy.  Students affected by the residence hall closures will receive a prorated room and board credit.

    Financial Holds for Fall 2020 Registration
    Many students and their families are already experiencing financial stress from the impact of COVID-19.  We want to do what we can to alleviate that stress.  With that in mind, students with unpaid account balances will not be prevented from registering for fall 2020 courses because of financial holds on their accounts. Students are still responsible for paying their balances, but they can register for next year now and will have until June 30 to settle their account.

    Undergraduate Research Symposium, Student Art Exhibition and Honors Convocation Reimagined
    The celebration of student learning and honors that occurs in the Undergraduate Research Symposium, Student Art Exhibition, and Honors Convocation will not be able to take place as currently planned.  We are evaluating options, including alternative formats, and will communicate new plans as soon as they are available.

    2020 Commencement Postponed
    The University has made the difficult decision to postpone our May 2020 Commencement celebration.  Commencement is the culminating event in the life of the University, and it is an important event for graduates, as well as their families and friends, recognizing their hard work, success and achievement. We will continue to monitor the public health situation in the weeks ahead and work to schedule a time to celebrate this important milestone with students, their friends and family.  Upon completion of credits, students will still earn their degree on time, and diplomas will be issued in May. 


    TO: Residential Students
    DATE: March 16, 2020
    RE: Residential Life Information

    By now I’m sure you’ve seen communication from the University regarding campus updates in response to COVID-19.  If you have not yet, please read: https://www.capital.edu/coronavirus

    All traditional residence halls (Cotterman, Lohman, Saylor-Ackermann, and Schaaf) will be closing. Students will be expected to move out by Sunday, March 22, 2020, at 5 PM. Tomorrow, Tuesday, March 17, students will receive a scheduled checkout day and time via Capital email. Students will be asked to be prepared and ready to check out in that 30-minute window. 

    We realize that many students rely on the residence halls as their primary residence.  We are committed to providing housing consistency for these students.  Students with a demonstrated need to remain on campus MUST request to do so online at https://capital.erezlife.com. This should be completed by Wednesday, March 18. This request form can be found under “Forms” on the left-hand navigation and is called “I Need to Stay.” Students will be approved on a case-by-case basis and receive notification via email.

    While housing in the Neighborhood (Capital Commons, CU Apartments, Trinity Apartments, Sheridan and College Avenue housing, College Avenue Residence Hall, and Trinity Suites) will remain open at this time, the University does encourage that you return home to your permanent residence if you are able to do so. All Neighborhood residents should complete the “Neighborhood Intent” form located online at https://capital.erezlife.com to confirm their plans.

    Graduate and family housing will remain open. If a member of our graduate and family housing area wishes to check out, they can do so using the same process provided below.

    Please note the following regarding the checkout process:

    • It is recommended that students not bring more than one person to assist with moving out of the residence halls.
      Before coming to campus, guests assisting with move out are asked to take an active temperature and should not come to campus if they are exhibiting any symptoms of COVID-19
    • Your room/apartment must be cleared of all belongings and cleaned prior to checkout. Please refer to the instructions that have been placed on your residence hall door.
    • You must complete a checkout form or an express checkout envelope with Residential and Commuter Life in order to receive a prorated housing credit.
    • If you are unable to checkout during your assigned window or you would prefer to check out earlier in the week, you have several options:
      Complete a scheduled checkout with your Area Director (Tuesday-Friday) or complete an express checkout envelope and leave in a drop box (Locations: Saylor-Ackermann, Lohman, Schaaf, Student Union)
      Complete the “Reschedule My Checkout” on https://capital.erezlife.com to request a different time slot.

    We are sure that you have a lot of questions, and have done our best to answer those in the below FAQs. Please review these and continue to refer to online resources on Capital’s COVID-19 website https://www.capital.edu/coronavirus or reach out to residencelife@capital.edu.

    Do I have to move out?
    Yes. All traditional residence hall residents (Cotterman, Lohman, Schaaf, Saylor-Ackermann) are expected to move out by March 22 at 5 PM. However, students unable to vacate should complete the “I Need to Stay” form on eRezLife. Requests to extend your stay/delay your move-out will be reviewed on a case-by-case basis. The university is requesting that all students who are able, including Neighborhood residents, return to their primary residence. Neighborhood residents should complete the “Neighborhood Intent Form” by Wednesday, March 18, at 11:59 PM to indicate if they plan to stay on campus or return to their primary residence. 

    What if I have no alternative housing options?
    The University is committed to providing housing consistency for students who depend on University housing as their primary residence. Students with a demonstrated need for housing can complete the “I Need to Stay” formon eRezLife. Students may be required to relocate to a different housing option on campus.

    When do I have to be moved out by?
    All traditional residence hall residents (Cotterman, Lohman, Schaaf, Saylor-Ackermann) are expected to move out by Sunday, March 22, at 5 PM. The university is requesting that all students who are able, including Neighborhood residents, return to their primary residence. Neighborhood residents should complete the “Neighborhood Intent Form” by Wednesday, March 18, at 11:59 PM to indicate if they plan to stay on campus or return to their primary residence.

    How do I checkout?
    Students living in traditional halls (Cotterman, Lohman, Schaaf, and Saylor-Ackermann) will be emailed a checkout date and time as well as detailed instructions from the Office of Residential & Commuter Life on Tuesday, March 17.  The University is requesting that all students, including Neighborhood residents, checkout and return to their primary residence by Sunday, March 22. Neighborhood residents should complete the “Neighborhood Intent Form” by Wednesday, March 18, at 11:59 PM to indicate if they plan to stay on campus or return to their primary residence.

    Where do I checkout?
    Students can check out with an RA by visiting the lobby of each residential facility (Neighborhood residents please go to College Avenue Residence Hall) during their assigned checkout date and time. If you need to reschedule, please complete the online form “Reschedule My Checkout” at  https://capital.erezlife.com.

    What if I want to leave campus prior to the designated checkout process?  
    Starting Tuesday, March 17, Residential and Commuter Life staff will be available to assist you with your checkout by visiting the Office of Residential and Commuter Life in the Student Union, Suite 118, between the hours of 9 AM and 5 PM After business hours students may check out using express checkout envelopes found in the lobby of each residence hall.

    Will I receive a refund for my housing and/or meal plan?
    Students checking out of traditional residence halls will receive a prorated refund as of March 23, 2020 for housing and meals. Neighborhood residents who checkout through the identified processes will also receive a prorated refund as of date of checkout, starting March 23.

    What requirements must be met to stay on campus following the closure?
    Students must demonstrate a need to stay on campus. Students who have a demonstrated need should complete the “I Need to Stay” form on eRezLife. Requests to extend your stay/delay your move-out will be reviewed on a case-by-case basis.

    Out-of-state and international students may request an extended stay until travel arrangements to return home can be made by completing the “I Need to Stay” form on eRezLife.

    Can I leave/store belongings at Capital? 
    Limited storage will be available only to out-of-state and international students who are able to demonstrate need. Requests for storage will be reviewed on a case-by-case basis. If you need to store belongings on campus, please complete the online form “Storage Request” at  https://capital.erezlife.com

    Will dining options be available for those who cannot leave campus?
    Dining options will continue to be available. Per guidance from the State of Ohio, dining will be takeout only.  Dining Services will communicate any shift in hours or service locations.

    What if I already left and still have belongings on campus?
    Students should make plans to return to campus during their assigned checkout window to collect their belongings and checkout. If you cannot return at the designated time, please complete the online form “Reschedule my Checkout” at  https://capital.erezlife.com

    What if I already left and I still have my room key?
    If your room is free of belongings you can mail your key in a padded envelope to 745 Pleasant Ridge Ave., Columbus, OH 43209. Keys must be postmarked by the final closing day, March 22, 2020.

    If your room is not free of your belongings, you should make plans to return to campus to collect your belongings and checkout during your assigned check out window or complete the online form “Reschedule my Checkout” at  https://capital.erezlife.com.

    How is Graduate and Family Housing impacted?
    While we encourage those who are able to vacate campus, those who are unable to and those for whom this is their permanent home will be able to stay in their housing for the duration of their lease period.

    Will summer housing be available?
    Residential and Commuter Life will still take applications for summer housing. We will continue to monitor the situation and update you as information emerges.

    What should I do if I have rented from bedloft.com?

    • Micro refrigerators should be defrosted, cleaned, and dried.
    • Bed lofts should remain assembled in rooms.
    • Additional questions should be directed to bedloft.com

    TO:  Campus Community
    DATE:  March 16, 2020
    RE:  COVID-19 Daily Update: Remote Learning to Continue, Residential Halls to Close

    The University’s emergency response team has met daily over the past week to evaluate risk and develop plans that best serve the health and safety of our students, while continuing our educational mission and commitment to our students.  There continues to be no confirmed cases on the Capital campuses, however, the virus has been detected in Franklin County and in the Bexley community.  Additional restrictions on meetings, events, and food service have also been announced at the federal and state level.   

    Based on these developments and with guidance from the Franklin County Public Health Department, Capital is taking the following actions:

    • All classes will continue to be held via online/remote learning methods through the end of the spring semester.  Instructors will work with their students to ensure that students have access to classes, coursework and lectures.
    • The University requests all students to return to their primary residence. We are closing our traditional residence halls, with move-out to be complete by 5 PM on Sunday, March 22. This includes Cotterman, Lohman Complex, Saylor-Ackermann, and Schaaf. We understand that for some students the University is their primary home. We will work with students who have extenuating circumstances to provide continuity of housing and services. An additional communication will be sent to residential students providing details on move-out and a process for housing extension for those in need.  
    • While the University will continue its business operations, University faculty and staff will begin to work remotely from home as roles and timing permit.  Please contact your direct supervisor for specific instructions for individual roles.  Understanding this affects students as well, an additional communication to address student employment will be forthcoming.
    • At 6 PM today, all buildings on campus will transition to keycard access only in order to limit public access and visitors Aon campus. Contact Public Safety (614-236-6666) if your card access is not working.

    Additional information with specific details will be sent throughout the day.  All information can also be accessed at http://www.capital.edu/coronavirus.


    TO:  Campus Community
    DATE:  March 15, 2020
    RE:  COVID-19 Update: Change in Dining Services and Recreational Facilities

    The University’s emergency response team continues to evaluate risk and develop contingency plans. There continues to be no confirmed cases on the Capital campuses, and most individuals remain at low risk, yet an individual in Bexley has now tested positive. This is a fluid situation, but rest assured, the health and safety of our campus communities remain our top priority. The university remains open, including residence halls, dining facilities, and business offices but changes to services have occurred to be consistent with government actions.

    Dining Facilities:  consistent with actions taken this evening by Governor DeWine, at 9pm tonight the University’s dining services will begin carryout-only services for all three locations – the Main Dining Room, the One Main Café, and Capital Grounds.  The hours of service remain the same.

    Fitness Facilities:  Bexley’s Mayor has issued guidance that all fitness facilities and indoor recreation spaces should suspend operations until April 6.  As a result, the Capital Center fitness areas and the Mezz fitness facility on campus will close immediately.

    Actions are being taken to enhance public health measures aimed at slowing the spread of the virus. The University will continue to seek guidance from public health officials and re-evaluate decisions based on their guidance. 


    TO:  Campus Community
    DATE:  March 13, 2020
    RE:  COVID-19 Daily Update: Dining Services, Cap Cupboard, Library Services and Building Access

    The University’s emergency response team continues to evaluate risk and develop contingency plans.  There continues to be no confirmed cases on the Capital campuses, and most individuals remain at low risk. Actions are being taken to enhance public health measures aimed at slowing the spread of the virus.  The university remains open, including residence halls, dining facilities, and business offices.

    As you may know, The Ohio State University announced yesterday that they were suspending face-to-face classes and transitioning to virtual learning for the remainder of the semester. The announcement also included the closing of undergraduate university housing, and OSU students were asked to return home.  OSU made this decision based on their large student population and global reach, combined with the timing of their spring break, which would have meant the return of these global students to the OSU campus this weekend.

    Capital does not plan to close its campuses, or its residential housing and dining, at this time. The University still plans to move to virtual classes on Monday, March 16 through at least March 31. Capital is in a different position than Ohio State. The University’s Bexley campus spring break occurred in late February, which means that Capital’s undergraduate student body returned to campus nearly two weeks ago. Capital also has a smaller and more regionally-based student body. Capital’s Law School will be on spring break this coming week, does not provide housing to students, and will begin virtual learning when the semester resumes on March 23. These factors plus guidance from the Franklin County Public Health department are informing the University’s decision.

    This is a fluid situation, but rest assured, the health and safety of our campus communities remain our top priority.  The University will continue to seek guidance from public health officials and re-evaluate decisions based on their guidance.

    The University will be issuing a Daily Update at the end of each day to ensure that you remain up-to-date on new information concerning Capital University’s response to COVID-19 (coronavirus). All information can also be accessed at http://www.capital.edu/coronavirus.

    Today’s update includes:

    Dining Services Changes
    Aladdin, the University’s dining services partner, has implemented a number of changes to the student dining experience to reduce potential exposure to germs of any kind. For your safety and convenience, these changes include:

    • To-go boxes and cups
    • Replacement of salt and pepper shakers with individual packets
    • Salad bar, pizza and grill items served by Aladdin staff
    • Silverware distributed with the plate/meal
    • Removal of hand-dipped ice cream
    • Cookies and brownies individually bagged
    • Waffle station and cereal moved behind the omelet station
    • Soup moved to main line and served
    • Allergen kitchen made-to-order
    • Dairy and gluten-free items moved to proper stations
    • Signs on drink machines that direct users to get a new cup with each visit

    Cap Cupboard
    As Capital University remains open, the Cap Cupboard continues to be accessible for all students Monday through Friday from  11 AM to 1 PM and 4 to 6 PM. Premade bags also are available in the Office of Student and Community Engagement for a quick grab-and-go. If these times are not convenient, students can schedule a visit at capcupboard@capital.edu.

    This week, many members of our community have reached out to ask how they can help. We’re so grateful to our generous community! If you would like to donate to the Cap Cupboard, we accept any nonperishable food items that are unexpired and unopened, and hygiene products.

    Currently, our most needed items are:

    • Microwavable macaroni and cheese cups
    • Microwavable pasta
    • Cans of soup
    • Canned vegetables
    • Canned fruit
    • Breakfast/granola bars
    • Tuna (cans or pouches)
    • Peanut butter
    • Gluten-free items
    • Snack items (fruit snacks, nuts, chips, etc.)

    For a complete list, you can also visit our Amazon Wishlist
    (https://www.amazon.com/registry/wishlist/KCW476CR97Z7/ref=cm_sw_em_r_mt_mt__wl)

    Donations can be dropped off to the Office of Student and Community Engagement, Kerns Religious Life Center, and at Trinity Seminary on the first floor. If you need assistance getting the donation to us, please contact capcupboard@capital.edu
      

    Blackmore Library Services  
    With University classes moving online beginning March 16, Blackmore Library will continue to provide support and services both in person and online. 

    • 8 AM to midnight, Monday through Thursday
    • 8 AM to 5 PM, Friday
    • 10 AM to 5 PM, Saturday
    • Noon to midnight, Sunday

    With the building open, we are able to provide services and support such as course reserves, group study rooms, and circulation services. This also means library staff will be on hand to answer questions at the library’s central desk and by phone.

    Additionally, we will continue to provide online support through chat on the library’s home page at www.capital.edu/library, by text at 614-541-2767, and through email at refdesk@capital.edu. Our chat service now includes support for audio, video and screen sharing, making it convenient to get help anywhere.

    OhioLINK continues to provide lending and delivery services, so you can still request books and have them delivered directly to Blackmore Library’s circulation desk. Additionally, should you be returning home near a participating OhioLINK member, you can opt to have material delivered there by selecting the pickup institution and location in the drop-down menus when on the “Request Verification” screen after clicking the green request button. 

    Our electronic resources, including OneSearch, our databases, ebooks, and other resources such as Refworks, will continue to serve you while classes move online.  If you are on campus, they will just simply work; if off campus, you will be able to use the library’s electronic resources simply by using your last name and the number under the barcode on the back of your Capital University ID. 

    Building Access
    Although in-person classes will not be held, the University remains open and offices will conduct business as usual. Here are the hours of operation of specific buildings:

    • Student Union – 6:30 AM to 11 PM, every day; students have card access from 11 PM to 1 AM
    • Capital Center – 6 AM to 10 PM, Monday through Thursday; 6 AM to 9 PM, Friday; 9 AM to 8 PM, Saturday; and 11 AM to 8 PM, Sunday; students do not have card access when closed
    • Blackmore Library – 8 AM to midnight, Monday through Thursday; 8 AM to 5 PM, Friday; 10 AM to 5 PM, Saturday; and noon to midnight, Sunday; students have card access 24/7 to the first floor
    • All other academic and administrative buildings will be open 7 AM to 6 PM, Monday through Friday, with card access after 6 PM and weekends. Faculty and staff have access to these buildings 24/7. Students have card access from 7 AM to 10 PM, with the exception of the Conservatory of Music, which has card access from 7 AM to 1 AM, and the Convergent Media Center, which has 24/7 card access.

    NCAA Cancels National Championship Events
    The National Collegiate Athletic Association has cancelled all winter and spring championships, effective immediately. This includes the Division III Women’s Basketball Final Four and the Beyond Sports Collegiate All-Star Game that Capital was scheduled to host. The announcement also ends Capital junior Josh Miller’s run toward an All-American finish at the 2020 NCAA Division III Indoor Track & Field Championships. Read the official statement of the NCAA.


    TO: Campus Community
    DATE: March 12, 2020
    RE: COVID-19 Update: Nursing Clinicals, Student Teaching and Field Placement Suspended

    Effective March 13, 2020, clinical nursing placements, student teaching, and social work field placements will be suspended until at least April 3, 2020. The University will reevaluate the situation continuously. Students in these programs will receive additional details from their deans and department chairs.


    TO:  Campus Community
    DATE:  March 12, 2020
    RE:  COVID-19 Daily Update: Residence Life, Food Service and Athletics

    The University’s emergency response team continues to evaluate risk and develop contingency plans.  There continues to be no confirmed cases on the Capital campuses, and most individuals remain at low risk. Actions are being taken to enhance public health measures aimed at slowing the spread of the virus.  The campus remains open, including residence halls, dining facilities and business offices.

    The University will be issuing a Daily Update at the end of each day to ensure that you remain up-to-date on new information concerning Capital University’s response to COVID-19 (coronavirus). All information can also be accessed at www.capital.edu/coronavirus.

    Today’s update includes:

    Capital Joins OAC and Member Schools in Cancellation of Spring Sport Seasons

    Capital University and athletic department leadership have joined the leadership of the Ohio Athletic Conference and have collectively decided to cancel the remainder of the 2020 spring athletic season. Capital will end its spring sports effective immediately. The decision comes on the heels of state-wide and national announcements regarding the handling of COVID-19 (coronavirus) impacting the country and the globe.

    Read the official statement of the OAC (PDF)
    (https://www.oac.org/MISC/COVID-19_2020/COVID-19.pdf)

    Capital Athletics has canceled the remainder of its spring seasons including men’s and women’s lacrosse, golf, tennis, softball, baseball, and outdoor track & field. All of its nontraditional sports seasons have also suspended activity, effectively immediately.

    The NCAA Division III Indoor Track & Field Championships at the JDL Fast Track facility in Winston-Salem, N.C. will proceed but is not allowing spectators to attend the event.

    At this time, the decision by OAC schools does not impact Capital University’s status to host the NCAA Division III Women’s Basketball Final Four, which is set to take place on March 20-21. However, Capital will adhere to any limitations handed down by the State of Ohio or the NCAA.

    Additional information regarding the NCAA Women’s Basketball Final Four and this weekend’s sectional championships will be determined soon. Please visit athletics.capital.edu or our social media channels for additional information as this situation continues to evolve.

    Preventive Cleaning Measures
    In addition to the University’s standard cleaning protocol, additional measures are being taken to help minimize the spread of germs as much as possible, including: enhanced cleaning schedules; priority cleaning of high-touch locations; stronger germ-fighting products; and sanitizing products distributed throughout campus.

    • Housekeeping staff are being trained on protocols for more-effective cleaning methods to prevent the spread of germs.
    • A new cleaning product is being used that will kill germs in 30 seconds. We are using:

      Oxivir® Disinfectant Cleaners provide an alternative to traditional disinfectants by delivering fast acting, broad spectrum disinfection with enhanced cleaning power that is “human-friendly” while being gentle on most surfaces. The active ingredient, hydrogen peroxide, breaks down into environmentally-friendly water and oxygen just minutes after use.

      Virex-II 256 one-step quaternary-based disinfectant cleaner concentrate providing broad spectrum disinfection at 1:256 dilution. Used in healthcare and other facilities where cleaning and prevention of cross-contamination are critical. Bactericidal, viricidal and fungicidal. Kills MRSA and VRE. Meets blood-borne pathogen standards for decontaminating blood and body fluids. One of the leading brands in hospital hard surface disinfection

    • Hand sanitizer stations are available throughout residence halls, public areas, and offices.
    • Sanitizing wipes for cleaning computers and common-use surface areas will be available at computer stations, in meeting rooms, classrooms and other locations that experience high levels of touch.
    • Bathrooms and common spaces will experience enhanced cleaning. There will be a dedicated member of the housekeeping staff in each residential building disinfecting touch points from 9 AM to 5 PM. Touch points include: public desks, switches, common area door knobs, handrails, door handles, dispensers, bathroom handles, and toilets. Increased service will continue on weekends.  
    • Dining services hired an additional staff member dedicated to cleaning/sanitizing tables, chairs, counters, equipment and other high-touch areas.

    Reporting Facilities or Housekeeping Concerns
    Please make sure that you are promptly reporting all facilities and housekeeping concerns so that our team can respond in a timely manner.

    • Submit a work order
    • If there is a facilities or housekeeping emergency:
      Daytime: 614-236-6400
      Afterhours/Weekend: 614-746-6068

    Residence Hall Staffing
    The Residential and Commuter Life staff will continue to be available to support your needs as a residential student. As a reminder:

    • The Office of Residential and Commuter Life (Student Union 118)
      Hours: Monday-Friday: 8:30 AM-5 PM
      Contact: residencelife@capital.edu or 614-236-6811
    • Resident Assistants are on duty in each residential area 8 PM-8AM daily.
      Hours at desk: Sunday-Thursday: 8 PM-12 AM; Friday-Saturday: 8:00 PM
      Lockouts:
      • Lohman Complex RA on duty: 614-236-7900
      • Saylor-Ackermann RA on duty: 614-236-6289
      • Cotterman Hall RA on duty: 614-236-7980
      • Schaaf Hall RA on duty: 614-236-7595
      • Neighborhood North RA on duty: 614-236-7903
      • Neighborhood South RA on duty: 614-236-7213
       

    Housing Selection Process for 2020-2021
    We are currently evaluating all options for the upcoming housing selection and will have more information available soon. It is possible that this process will be rescheduled for a later date. We will be updating the housing selection site once these decisions are finalized. Read more here (https://www.capital.edu/housing-process/). .

    Dining Services
    If a student on a meal plan does not wish to dine in the main dining hall or other locations, they may:

    • Come to the main dining hall and request disposable utensils and a paper to-go container in which to place the food they select; paper to-go cups are also available for drinks.
    • Email dining services (catering@capital.edu) to request a boxed meal that they can pick up at the main dining hall.
    • Take-away containers are also available at One Main Café.

    If you have questions related to the University’s response and plans for COVID-19, you can email healthinfo@capital.edu.


    TO:  Campus community
    DATE:  March 12, 2020
    SUBJECT:  Message from President Paul: COVID-19

    Dear members of the Capital University community,

    We are all watching with concern as a global health pandemic expands.  The community spread of COVID-19 has prompted a very challenging and unprecedented situation for our world, community, and university.  While, as of yet, the Capital University campuses have no known cases of infection, we are committed to doing our part in the global public health effort to help slow the spread of the virus.  Our collective aim is to minimize risk from the coronavirus to all members of our community, the communities we work with, and communities around the world – now and into the future. 

    Capital’s Emergency Management team is working closely with staff and faculty across the University, with the best interests of our full community at heart.  I am grateful for the tireless dedication, expertise and care that is being shown by our community.  Our top priority is the health and welfare of our Capital family – students, faculty, staff, community partners – while also ensuring the continuity of our educational mission.  Our commitment is to keep students on track for completing course requirements and maintaining progress toward graduation.  We are working closely with local, regional and national public health officials to guide our actions.  And we respect that efforts needed to minimize risk are prompting challenging changes to our day-to-day living. 

    The impacts for the Capital University community are complex, and affect so many people and activities.  I am mindful of the understandable anxiety and concern felt by many, as well as the discomfort of not knowing exactly the timing and path this challenge will take. 

    It is heartening to see our University community come together to address the unusual and far-reaching challenges of COVID-19.  Your dedication, caring, open-mindedness and ingenuity make all the difference in Capital’s success in coping with these uncharted waters.  Thank you for doing your part to ensure the health and safety of our community, while also continuing our thriving learning environment. 

    During this time of social distancing and, for some, isolation, let us be deliberate in reaching out and extending a virtual hand of support and humanity to each other.  Small acts of care and kindness go a long way during anxious times.  I have every confidence that the mission and values that draw each of us to Capital University will enable us to work our way through this challenge and be a stronger community for it.

    Our Emergency Management and communications teams are continually monitoring developments and keeping our University communications updated.  Beginning today, we will issue daily updates, near the end of each day, on the University’s status and response to the coronavirus pandemic.  Please also visit  www.capital.edu/coronavirus for updated information, including a Frequently Asked Questions section. 

    With gratitude for your hard work, care and devotion to our community,
    President Beth Paul


    TO: Campus Community
    DATE: March 10, 2020
    RE: CAPITAL UNIVERSITY UPDATE: COVID-19

    The University’s emergency response team continues to evaluate risk and develop contingency plans. With the announcement of three confirmed cases in Ohio (all three in Cuyahoga County), and recommendations from Governor DeWine, the University is taking proactive measures. Currently there are no confirmed cases on the Capital campuses, and most individuals remain at low risk. These actions are being taken to enhance public health measures aimed at slowing the spread of the virus. The University remains open and offices are still open.

    The University is taking these actions:

    Classes are CANCELLED for Wednesday, March 11, through Saturday, March 14, as we move to alternative delivery formats; University offices, residence halls, dining facilities and other support services remain open and regular business continues.

    • Instructors are currently preparing for remote and virtual instruction. You will hear from the Provost’s office regarding trainings to enhance online delivery.
    • Students will receive instructions for accessing your classes prior to the start of online coursework.

    Effective Monday, March 16, all University classes will be moved online at least through March 31, and we will reevaluate the situation continuously. Again, residence halls, dining facilities and other campus services remain open.

    • While completing classes online, students may stay locally or in their residence hall or choose to return to their permanent place of residence. Students should make the choice that is best for their own personal situations.
    • Students should maintain appropriate social distancing and hygiene measures.
    • Clinicals placements, student teaching, and internships can continue if the host organization is continuing its activities and business.
    • If you do not have access to the technology required to participate in online learning, please healthinfo@capital.edu.
    • A separate communication related to residence halls and dining services will be forthcoming.

    Events: We are cancelling all events, either University-sponsored or on University property, until at least March 31; this includes student organization events.

    • We strongly recommend the use of teleconferencing, group chats, or live streaming as alternatives to in-person gatherings.
    • Additional information will be provided to the event organizer for events that are impacted by these cancellations.

    Sporting events: Effective immediately, at least through March 31, indoor sporting events will be held without spectators other than athletes, parents and others essential to the game.

    • We will be working with the NCAA, the Ohio Athletic Conference, and state and local authorities to determine other limitations as needed.
    • Athletic events will be streamed for viewing.
    • Student athletes should follow NCAA-recommended prevention methods.

    International Travel: We are prohibiting all international University-related travel through the rest of the fiscal year (June 30, 2020);

    • For additional information on student travel, please contact the Center for Global Education at 614-236-6170.

    Domestic travel: Through March 31, University-related travel will be limited to business essential travel; travel is not recommended to U.S. areas experiencing widespread community outbreaks or to large events or conferences; exceptions to this policy must go through the area vice president.

    • We also strongly discourage all members of the University community from any personal travel that could result in quarantine upon your return. For example, countries designated as high risk (level 2 or 3) by the Center For Disease Control and Prevention, or to domestic areas experiencing widespread community outbreaks.
    • Work with your area vice president for travel through the fiscal year (June 30).

    Employees are expected to continue to report to work. If you are at high risk, or are experiencing symptoms (i.e., cough, shortness of breath, fever) you should not physically be in offices or public spaces on campus.

    • Instructors will work with students who are at high risk, or symptomatic, or required to self-quarantine.
    • Human Resources will work with employees who are at high risk, or symptomatic, or required to self-quarantine, and managers should be flexible in allowing telecommuting.
    • We strongly recommend the use of teleconferencing, group chats, or live streaming as alternatives to, or in conjunction with, in-person meetings.
    • We must treat all members of our community, students and staff, with patience and flexibility through this crisis.

    Center for Health and Wellness: If you are symptomatic and need to access health services, call the Health Center prior to coming in for services, 614-236-6114.

    Continued Evaluation: The University’s emergency response team continues to evaluate risk and develop contingency plans, working directly with the Franklin County Public Health Department and following the guidelines of the CDC and local, state, and federal authorities.

    We have established a web page to provide up-to-date information. Check this page regularly for answers to frequently asked questions. 

    If you have questions related to the University’s response and plans for COVID-19, you can email healthinfo@capital.edu

     We greatly appreciate your partnership in this important and urgent effort. We are committed to sustaining our core educational mission even in the face of this unexpected global health crisis, and we are confident that we can count on every member of our Capital community to work alongside us. We will continue to update you as more information emerges.


    TO: Capital Community
    FROM: Tanya Poteet, University Counsel and Vice President for Institutional Integrity
    DATE: March 5, 2020
    RE: COVID-19 Update: New CDC guidance on return from travel

    The University has received new guidance from the Centers for Disease Control and Prevention and our partners at the Franklin County Public Health Department regarding travel recommendations.

    There is still no immediate risk to the Capital community, as there are currently no confirmed cases in Ohio or on the Capital campuses. In order to slow the spread of COVID-19 (coronavirus) the CDC is now recommending that individuals who return from travel in an area with widespread, ongoing community spread (Level 3 Travel Health Notice countries) should stay home for 14 days from the time of leaving the level 3 country and practice social distancing (self-quarantine at home if asymptomatic).

    Currently Level 3 travel warnings have been issued for: China, Iran, South Korea, and Italy.

    Any individual who has recently returned (or will soon return) from a level 3 area, is asked to take these steps to monitor your health and practice social distancing for 14 days:

    1. Take your temperature with a thermometer two times a day and monitor for fever. Also watch for cough or trouble breathing.
    2. Stay home and avoid contact with others. Do not go to work or school for this 14-day period. Discuss your work situation with your employer before returning to work.
    3. Do not take public transportation, taxis, or ride-shares during the time you are practicing social distancing.
    4. Avoid crowded places (such as shopping centers and movie theaters) and limit your activities in public.
    5. Keep your distance from others (about 6 feet or 2 meters).

    The CDC has also issued recommendations on what to do if you get sick.  If you get sick with fever (100.4°F/38°C or higher), cough, or have trouble breathing:

    • Seek medical care. Call ahead before you go to a doctor’s office or emergency room.
    • Tell your doctor about your recent travel and your symptoms.
    • Avoid contact with others.

    If you need to seek medical care for other reasons, such as dialysis, call ahead to your doctor and tell them about your recent travel to an area with widespread or ongoing community spread of COVID-19.

    For additional questions on monitoring your health, contact your local public health officials:

    Franklin County Public Health:  Phone: (614) 525-3160
    Weekend, Holiday and After Hours Emergency Hotline: (614) 525-3965

    The University asks that you use the travel registry form to report travel to any Level 3 country.  You can access the Travel Registry Form using your Capital user ID and password.  This enables us to assist with making accommodations for coursework or job duties while following CDC recommendations for social distancing and self-quarantine. 

    The health and safety of our university community is paramount as we continue to monitor the situation and update our plans as needed.

    To submit a question, please send an email to  healthinfo@capital.edu . The University will send additional updates as the situation develops.


    TO: Parents
    DATE: March 4, 2020
    Re: COVID-19 Update Communication to Parents

    The University continues to monitor the global spread of COVID-19, also known as the coronavirus, as more cases are confirmed in the United States and other countries. There is still no immediate risk to the Capital community, as there are currently no confirmed cases in Ohio or on the Capital campuses. However, this is a rapidly changing situation and the University is in regular communication with our partners at the Franklin County Public Health Department to inform our policies and practices.

    The University has a team in place to monitor the situation and develop and execute specific plans to maintain the safety and well-being of our community. This includes addressing the variety of scenarios that might occur, such as medical response needs or a shutdown (full or partial) should that occur. This planning is part of the University’s overarching emergency operations plan, which is an all-hazards plan that follows the National Incident Management System protocol, and is always in place to address emergency and critical incidents that affect the University. 

    Information about international travel:
    The University administrative team is in regular contact with students in regions where the virus has been identified and is working to address their needs. We are also monitoring the situation by working closely with our study abroad partner organizations, and working with students and groups who had future plans to go to areas currently affected by the virus, particularly where travel is not permitted or not recommended.

    We are actively tracking updates from the Centers for Disease Control and Prevention, the U.S. State Department, and the Ohio Department of Health. This is a rapidly evolving situation, and it is likely that the CDC travel guidance and Capital policies will change as we learn more about how the virus is spreading. Anyone planning to travel internationally should monitor these resources for the latest travel advisories. 

    Consistent with University policy, university-related or sponsored travel is not permitted to areas under CDC or State Department warnings of Level 3 or greater, which recommends against nonessential travel. Currently, the CDC guidance has China, Iran, South Korea, and Italy listed as travel Warning Level 3, and Japan is at a travel Alert Level 2. 

    At this time, everyone (individuals or groups) traveling internationally on University business or for study abroad is required to register with the University’s office of Global Education and enroll in international health and evacuation insurance coverage. You can access the Travel Registry Form here using your Capital user ID and password. Registering provides the University the ability to identify, reach and support members of our community traveling abroad. This is particularly important at this time.

    Sporting events and large gatherings:
    The university is monitoring guidance from the NCAA and the health department on when to cancel events to protect participants and spectators. The health and safety of our community and visitors will be our guiding principle in determining whether to cancel university events.

    Symptoms and seeking medical care:
    The CDC issued new clinical criteria on February 27 for testing individuals suspected of COVID-19 infection. The new guidelines allow testing for symptomatic individuals who have traveled from an affected area or had close contact with an individual known to be infected, or when other infections, such as influenza, have been ruled out. 
    Symptoms for COVID-19 may be flu-like, ranging from mild to serious, and include fever, cough and difficulty breathing.

    Person-to-person spread is occurring, although it’s unclear exactly how it is transmitted and how easily the virus spreads between people. According to the CDC, symptoms of COVID-19 may appear in as few as two days or as many as 14 days after exposure. The illness can be more serious for individuals with a weakened immune system, older adults, or those with underlying respiratory problems.

    Treatment and Prevention:
    People infected with COVID-19 should receive supportive care to help relieve symptoms. Currently, there is no specific antiviral treatment recommended for COVID-19 infection. There is no vaccine to prevent this virus, and the CDC advises that the best way to prevent infection is to avoid being exposed to this virus.

    At this time, contracting the flu is far more likely for most college students. The University has placed hand sanitizer in every classroom, and has enhanced our cleaning protocols. Here are everyday actions to help prevent the spread of respiratory viruses and keep healthy:

    • Get a flu shot if you haven’t gotten one yet! It is not too late for the vaccine to be helpful in this current cold and flu season.
    • Wash your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer.
    • Avoid touching your eyes, nose and mouth with unwashed hands.
    • Avoid close contact with people who are sick.
    • Stay home when you are sick.
    • Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
    • Clean and disinfect frequently touched objects and surfaces

    We recognize that this is an uncertain time and that some members of our community may be feeling additional stress. We will continue to monitor the situation and update the University community as it evolves.

    For more information, please see our Pandemic Planning page and the archive of previous messages on this topic that have been sent to the community. To submit a question, please send email to healthinfo@capital.edu. The University will send additional updates as the situation develops.


    TO: Capital Community
    FROM: Tanya Poteet, University Counsel and Vice President for Institutional Integrity
    DATE: February 28, 2020
    RE: COVID-19 (Coronavirus) Update

    The University continues to monitor the spread of COVID-19, also known as the coronavirus, as more cases are confirmed in the United States and other countries. There is still no immediate risk to the Capital community, as there are currently no confirmed cases in Ohio or on the Capital campuses.  However, this is a rapidly changing situation and the University is in regular communication with our partners at the Franklin County Public Health Department.  

    The University is developing specific plans to maintain the safety and well-being of our community and address the variety of scenarios that might occur, such as medical response needs or a shutdown (full or partial) should that occur.  This planning is part of the University’s overarching emergency operations plan, which is an all-hazards plan that follows the National Incident Management System protocol, and is always in place to address emergency and critical incidents that affect the University. 

    Information about international travel:
    The University administrative team is in regular contact with students in regions where the virus has been identified and is working to address their needs. We are also monitoring the situation by working closely with our study abroad partner organizations, and working with students and groups who had future plans to go to areas currently affected by the virus. 

    We are actively tracking updates from the Centers for Disease Control and Prevention, the U.S. State Department, and the Ohio Department of Health.  This is a rapidly evolving situation, and it is likely that the CDC travel guidance and Capital policies will change as we learn more about how the virus is spreading.  Anyone planning to travel internationally should monitor these resources for the latest travel advisories.  

    Consistent with University policy, university-related or sponsored travel is not permitted to areas under CDC or State Department warnings of Level 3 or greater, which recommends against nonessential travel.  Currently, the CDC guidance has China and South Korea listed as travel Warning Level 3, and Iran, Italy and Japan are at a travel Alert Level 2.  

    At this time, anyone (individuals or groups) traveling internationally on University business is required to register with the University’s office of Global Education and enroll in international health and evacuation insurance coverage.  You can access the Travel Registry Form here using your Capital user ID and password.  Registering provides the University the ability to identify, reach and support members of our community traveling abroad.  This is particularly important at this time.

    Symptoms and seeking medical care:
    In response to recent developments, the CDC issued new clinical criteria on February 27 for testing individuals suspected of COVID-19 infection. The new guidelines allow testing for symptomatic individuals who have, within the last 14 days, either traveled from an affected area or had close contact with an individual known to be infected. The new guidelines also allow testing for individuals with severe symptoms and no known exposure to the virus, but only after other infections, such as influenza, have been ruled out.

    Symptoms for COVID-19 may be flu-like, ranging from mild to serious, and include fever, cough and difficulty breathing.

    Person-to-person spread is occurring, although it’s unclear exactly how it is transmitted and how easily the virus spreads between people.  According to the CDC, symptoms of COVID-19 may appear in as few as two days or as many as 14 days after exposure. The illness can be more serious for individuals with a weakened immune system, older adults, or those with underlying respiratory problems.

    Treatment:
    People infected with COVID-19 should receive supportive care to help relieve symptoms. Currently, there is no specific antiviral treatment recommended for COVID-19 infection. (CDC)

    Prevention:
    There is no vaccine to prevent this virus, and the CDC advises that the best way to prevent infection is to avoid being exposed to this virus.
    Here are everyday actions to help prevent the spread of respiratory viruses and keep yourself healthy during cold and flu season:

    • Get a flu shot if you haven’t gotten one yet!  It is not too late for the vaccine to be helpful in this current cold and flu season.
    • Wash your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer.
    • Avoid touching your eyes, nose and mouth with unwashed hands.
    • Avoid close contact with people who are sick.
    • Stay home when you are sick.
    • Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
    • Clean and disinfect frequently touched objects and surfaces.

    We recognize that this is an uncertain time and that some members of our community may be feeling additional stress.  We will continue to monitor the situation and update the University community as it evolves.


    Communicable Disease Prevention: Coronavirus
    Date: January 31, 2020

    As part of Capital University’s commitment to promoting the health and wellness of our community, we are providing this update on communicable diseases, tips for prevention, and instructions for what to do if you get sick.

    The Centers for Disease Control and Prevention (CDC), working with local and state public health departments, is monitoring the current viral outbreak of 2019 novel coronavirus first detected in China. There are several different strains of coronavirus, and this is a newly identified strain. While there is a large amount of media attention on this outbreak, the threat of this virus at this time is very low. There are only a few confirmed cases in the United States and no confirmed cases in Ohio at this time. The cases in the United States are individuals who have recently traveled to the U.S. from China.

    According to the CDC, the risk to individuals depends on exposure. For the general public in the U.S., who are unlikely to have been exposed to this virus, the immediate health risk is considered low. At this time, there is no need to change any routine activities or behaviors. Capital will continue to follow guidance from local, state and federal public health officials. The University has policies and protocols in place for managing communicable and infectious disease outbreaks and works closely with public health officials to coordinate prevention and response.

    The Center for Health and Wellness is prepared with supplies and protocols for all types of potential viral outbreaks including, but not limited to, the flu, Ebola, and the current coronavirus. Currently we are screening all patients for travel history and have precautions for containment in place in the event the screening would point to a likelihood of exposure to coronavirus.

    As always, good hygiene is the best way to prevent the spread of any infection and is especially important during the cold and flu season. Key practices are:

    • Cover your mouth and nose when you sneeze or cough.
    • Wash your hands often with soap and water for at least 20 seconds, or use alcohol hand sanitizer after coughing or sneezing.
    • Avoid touching your eyes, nose, or mouth with unwashed hands.
    • Avoid close contact with people who are sick.
    • If you’re sick, stay home. Anyone who is ill should keep a safe distance from others to reduce the risk of transmitting germs.
    • Anyone who is seriously ill should seek medical advice from a doctor, urgent care or emergency department as needed.

    Those with weakened immune systems and other chronic illnesses are the highest risk population for complications from communicable diseases like the flu, coronavirus and other viruses. Anyone participating in international travel to the higher risk areas for the coronavirus is advised to refer to the issued travel alerts from the U.S. Department of State and Centers for Disease Control and Prevention (CDC) If you have traveled recently to these areas and are experiencing cold or flu symptoms, seek medical advice from a doctor.

    The following is information from the CDC about coronavirus. The university will keep you updated on important information and developments to help keep the campus community healthy and safe.

    How does the coronavirus spread?
    Based on current information from the CDC, person-to-person spread is believed to occur through respiratory droplets with close contacts, similar to influenza and other respiratory pathogens. The incubation period from exposure to symptom onset is believed to be within 14 days. If a traveler returned from an outbreak area over 14 days ago, that person would be outside the parameters for disease onset.

    What are the symptoms?
    Coronaviruses typically cause respiratory illness in people. Symptoms of this disease would include fever and lower respiratory tract symptoms such as cough and shortness of breath. Based on current CDC guidance, patients will be tested for coronavirus if they have both:

    • Fever and/or cough/difficulty breathing and
    • A history of travel from Wuhan, China, or close contact with a person with suspected or confirmed 2019 Novel Coronavirus (close contact is considered within six feet or within a small room for an extended period of time — not casual contact)

    What should I do if I feel sick?
    If you have cold-like symptoms, you can help protect others by doing the following

    • Stay home while you are sick.
    • Avoid close contact with others.
    • Cover your mouth and nose with a tissue when you cough or sneeze, then throw the tissue in the trash and wash your hands.
    • Clean and disinfect objects and surfaces.
    • Call your doctor or the Center for Health and Wellness at (614) 236-6114 if you’re concerned about your symptoms.

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