Break Housing | Capital University, Columbus Ohio
Close

Majors

  • Spring 2020 Closing & Break Housing

    Girl on Residence Hall Room Bed

    Information for Residents following on the COVID-19 Residential Closure

    The University requests all students to return to their primary residence. We are closing our traditional residence halls (Main Campus), with move-out to be complete by 5:00 p.m. on Sunday, March 22. This includes Cotterman, Lohman Complex, Saylor-Ackermann, and Schaaf. We understand that for some students the University is their primary home. We will work with students who have extenuating circumstances to provide continuity of housing and services.An additional communication has been sent to residential students providing details on move-out and a process for housing extension for those in need.

    The information below is provided to residential students as an additional resource.  Within the two main sections: “Information for those who live on Main Campus,” and “Information for those who live in the Neighborhood,” residents can find information related to checkout, break housing, and storage.  Additionally this page provides and explanation of Fees, Policies, and Procedures for the Break Housing that will be offered to Neighborhood residents and displaced Main Campus residents who have extenuating circumstances to remain at Capital. Finally, an FAQ document regarding the Spring 2020 Closing and Break Housing has been developed (PDF).


    Information for those who live on Main Campus

    Main Campus includes: Cotterman, Lohman, Schaaf, and Saylor-Ackermann Halls.

    All main campus residents are expected to move out by March 22, 2020 at 5 PM. Students have been pre-assigned move-out appointments to encourage an orderly process that maintains social distancing. By 5 PM. on Tuesday, March 17, 2020, you will receive an email from the Office of Residential and Commuter Life which contains your assigned checkout date and time.

    I have an extenuating circumstance and need to stay on campus.

    Any residents with extenuating circumstances can fill out an “I Need to Stay” form located under the Forms tab on the left-side navigation pane of eRezLife. Please note, you must provide a detailed explanation of the circumstance(s) that require you to stay on campus. Forms submitted with inadequate explanation will be returned for additional information which will result in longer processing time.

    • WHAT FORM DO I NEED TO SUBMIT: I Need to Stay
    • FORM LOCATION: Located under the Forms tab on the left-side navigation pane of eRezLife.
    • WHEN IS IT DUE: This form must be completed by Wednesday, March 18 at 11:59 PM

    I am not staying and plan to check out of my hall.

    Residential and Commuter Life offers multiple options for students to checkout.  See the options listed below.

    Early Checkout: Early checkout will take place in the Residential & Commuter Life Office, Suite 118 of the Student Union Tuesday, March 17, 2020 through Thursday, March 19, 2020 from 9 AM to 5 PM  Students should refer to and complete the checkout instructions posted on their doors, then bring their key to the office and complete a checkout form.

    Appointment Checkout: Main Campus residents can checkout with a staff member during their assigned checkout appointment at the Residential Life desk in the lobby of their building. Appointments will be sent via email on Tuesday, March 17, 2020.  When checking out by assigned appointment, students should refer to and complete the checkout instructions posted on their doors, then bring their key to the Residential Life desk in their lobby. At the desk and RA will provide you with a single use pen (please keep or throw away) to use in completing a checkout form.  If you cannot make your appointment, please submit a “Reschedule My Checkout” form on eRezLife, or utilize the Express Checkout envelope and drop box.

    Express Checkout:Residents can checkout 24/7 using the Express Checkout envelope.  Envelopes and dropboxes are located by the Residential Life desks in the lobby of Schaaf, Lohman, and Saylor-Ackermann Halls.  Additionally, envelopes and a drop box are located in the Student Union, outside of the Residential Life office, Suite 118.

    I need to reschedule my assigned checkout appointment.

    If an extenuating circumstance prevents you from keeping your scheduled checkout appoint, you can complete an Express Checkout, or you can request a new check out date and time by filling out the “Reschedule My Checkout” form located on eRezLife.

    • WHAT FORM DO I NEED TO SUBMIT: Reschedule My Checkout
    • FORM LOCATION: Located under the Forms tab on the left-side navigation pane of eRezLife.
    • WHEN IS IT DUE: This form must be completed by Thursday, March 19 at 11:59 PM.

    I am leaving, or have left, and need storage.

    Limited storage will be available to residents who can demonstrate need due an extenuating circumstance.

    Additionally, out of state or international residents who have already left campus are unable to return to retrieve their belongings  may request storage.

    Residents who cannot demonstrate an extenuating circumstance will not be given on campus storage and are encouraged to contact local storage facilities. UHaul has announced they will provide one month of free storage for displaced college students (space is limited).

    • WHAT FORM DO I NEED TO SUBMIT: Storage Request
    • FORM LOCATION: Located under the Forms tab on the left-side navigation pane of eRezLife.
    • WHEN IS IT DUE: This form must be completed by Thursday, March 19 at 11:59 PM

    Information for those who live in the Neighborhood

    The Neighborhood includes: College Avenue Residence Hall, Trinity Suites, Trinity North, The College Ave Houses, and Sheridan Houses

    While housing in the Neighborhood (Capital Commons, CU Apartments, Trinity Apartments, Sheridan and College Ave. housing, College Ave Residence Hall, and Trinity Suites) will remain open at this time, the University encourages you to return home to your permanent residence if you are able to do so. While the neighborhood remains open, we must collect information from all residents to gather intent to remain or checkout, as well as intended checkout dates.Every Neighborhood resident, including those who already moved out, those who are moving out, and those who intend to stay must complete the “Neighborhood Intent” form.  See below for form instructions.

    • WHAT FORM DO I NEED TO SUBMIT: Neighborhood Intent
    • FORM LOCATION: Located under the Forms tab on the left-side navigation pane of eRezLife.
    • WHEN IS IT DUE: This form must be completed by Wednesday, March 18 at 11:59 PM

    I want to checkout: Residents can checkout 24/7 using the Express Checkout envelope.  Envelopes and drop boxes are located by the Residential Life desks in the lobby of Schaaf, Lohman, and Saylor-Ackermann Halls.  Additionally, envelopes and a drop box are located in the Student Union, outside of the Residential Life office, Suite 118.

    Neighborhood residents can also checkout with a staff member by visiting the College Ave. Residence Hall lobby during the following dates and times:

    • Friday 3/20: 12pm-8pm
    • Saturday 3/21: 8am-8pm
    • Sunday 3/22: 8am-5pm

    I need storage: Please submit on the Storage Request Form located under the Forms tab on the left-side navigation pane of eRezLife.


    COVID-19 Residential Closure: Fees, Policies, & Procedures

    1. Students displaced from residence halls and moved into Neighborhood assignments will not be charged additional fees for the duration of their stay.
    2. Students remaining on campus for the remainder of the semester will not be eligible to receive housing and dining refunds.
    3. Due to the nature of this closure, students are not allowed to have visitors or guests in their University housing assignment at any time.
    4. You are encouraged to exercise care and caution during breaks. More importantly, please report any suspicious individual to Public Safety (236-6666) or the Bexley Police (614-239-8881). 
    5. During this break the limited in-person availability and altered service schedules are in place. Please contact Dining Services (614-236-6125), Center for Health and Wellness (614-236-6114). As a reminder Dining Services may have altered hours and location availability, and currently is only offering meals as grab-and-go.
    6. Housekeeping/ Custodial Services will only be present in College Ave. Residence Hall, Trinity Suites, and Capital University Apartments. Custodial Services do not clean individual houses, apartments, or suites located in the Neighborhood.
    7. For lockouts, please contact Residence Life staff (614-323-3282) between the hours of 8 am and 8 pm.  Contact Public Safety (614-236-6666) between the hours of 8 pm and 8 am.
    8. For maintenance concerns please submit a work order at www.capital.edu/fixit. To escalate concerns please call maintance directly, from 8:30 PM to 5 PM call 614-236-6400 and from 5 PM to 8:30 AM and on weekends call 614-746-6068.  For other residential inquiries, you can contact the Residence Life Staff at 614-323-3282.
    9. If requested by any university official (including RA's), you will comply in accordance with the Student Handbook as well as any special policies and procedures put in place for this break (e.g. social distancing and no guests or visitors). No one is permitted in your suite, apartment or house during break except those students who are also assigned to that location. 
    10. Facilities and other university officials may have to enter rooms for maintenance or other necessary up-keep at any time, however, if possible will give 24-hour notice.
    11. For the duration of time from 3/23/2020 until further notice, there will be no guests allowed in University Housing.
    12. All University policies are in effect over breaks.

    Violation of the above policies and procedures, other applicable university policies, and local, state, and federal laws during breaks are subject to immediate revocation of the privilege of being in on campus housing during break, double fines, and other sanctions as appropriate.


    Other Resources