Resources for Part-Time Faculty
Administrative Assistants are referenced throughout these FAQs, a quick search for "Administrative Assistant" in the directory will identify the administrative assistant in your area.
Is there specific content that must be included in the syllabus?
Yes. We will provide required standard language for academic support services such as Academic Success and Disability Services, as well as Title IX. We also have a syllabus template (PDF) that includes other content that must be in the syllabus. The syllabus template is available from the administrative assistant in your department, your department chair or dean, and the provost’s office. For some classes (e.g., many general education classes and other classes that often have multiple sections), the department chair or dean will have a master syllabus for you to use.
What phone office phone number should I list on the syllabus?Part time faculty list the phone number for their department’s administrative assistant. Your administrative assistant can then direct the students question to the appropriate individual, whether that is you or another office on campus.
What if there are different instructors teaching other sections of the class that I am teaching?
Particularly if you are teaching a 100-level or 200-level class, a lab section, or a general education class, there might be other instructors also teach that class during the same semester. Ask your department chair or dean whether there is a standard syllabus for the class. In addition, your department chair or dean can help you connect with those people so that you can coordinate your classes.
Who needs to receive copies of the syllabus?Your students should receive a copy of the syllabus during the first week of classes (ideally the first day of class). Post your syllabus in the learning management system (iLearn or TWEN), and provide an electronic copy of the syllabus to your administrative assistant. In addition, each year departments review course syllabuses – if this is the year for the syllabus to be reviewed for the course that you teach, then the department chair might contact you to participate in that review.
What learning management system do you use?
Capital University classes in the College, Seminary, and Paralegal program use a learning management system called iLearn, which is a branded version of Moodlerooms. Every course approved by the registrar’s office receives an iLearn course shell and course enrollment is done automatically. You can learn more about iLearn and other academic technology resources via our Center for Excellence in Learning and Teaching (CELT). Each semester, CELT hosts iLearn workshops. Law School classes use TWEN.
What are week-4 progress grades? What do I need to submit?For undergraduate classes, week-4 progress grades are an early warning system to students, academic advisors, and staff members that a student might be struggling in a class. Week-4 progress grades are submitted for all undergraduate students in all classes, and thus it is important to have graded work due in your classes prior to the end of week-4. You submit these grades via myCAP. Watch the myCAP grading video. Helpful MyCap Grading Tips:
What if I need to give a student an incomplete at the end of the semester?
The policy for assigning an incomplete (an “I” grade) is in the Grades and Grading Procedures section of the Undergraduate Bulletin, available on the registrar’s webpage. If you need to assign an incomplete, then document for the student what needs to be done in order for the student to complete the class. Establish a timeline (normally within the first eight weeks of the following term) with the students for when the work should be done so that you have enough time to grade the student’s work and assign a final grade before the “I” grade reverts to an “F”. Provide all of this information to your department chair, too.
Who do I contact if a student is struggling in my class?
First, connect the student with campus resources. Then, please notify Student Success by creating a CampusLabs Beacon alert so appropriate action can be taken to provide assistance.
What do I do if I have a student who is rude in class?
First, check your class syllabus to see whether you have included any statement about behavioral expectations in the class. It is helpful to remind students of the expectations (and the reason for those expectations) for the class throughout the semester. If a general reminder is unsuccessful, then checking in with the student would be appropriate – initiate a general conversation with the student and express concern about the student’s wellbeing – frequently, behavioral problems have other, non-related causes. Let the student know that you want the student to be successful. If the behavior doesn’t change after that, then please notify Student Success by creating a CampusLabs Beacon alert so appropriate action can be taken to provide assistance.
Where can students take an exam that they missed if I am unable to be on campus other than when I teach?
Check with your department chair, dean, or administrative assistant about the protocol for make-up exams in the department. Ensure that your syllabus has a stated policy about make-up exams. Let the student know who to contact to schedule the exam and give the student a deadline for when the make-up exam must be completed.
How do I schedule tests for students who need accommodations?
If you have been contacted by Disability Services about a student in your class needing testing accommodations (available on the first floor of the Learning Center. Provide Disability Services with a copy of the exam and any instructions for the exam (e.g., student can use a calculator or a page of notes). Let the student know to schedule an appointment with Disability Services and give the student a deadline for when the exam must be completed.
What are the expectations in terms of office hours, etc.?
Part time faculty members are not required to have office hours. It is important, however, that your students know how and when they can reach you if they have questions or issues about the course that they would like to discuss. Please, provide your contact information on the course syllabus. Many part time faculty members make themselves available to students before or after the class that they teach. Shared office space is available for part time faculty – talk with your department chair or dean if you would like to use this office space.
In addition to following all university policies and handbooks, it is also expected that faculty:
What is the procedure if I need to cancel class at the last minute due to illness? (Particularly for classes that meet early in the morning.)
First, email all of your students through the LMS; let students know that class is cancelled and provide any instructions that you have for alternative activities (e.g., a video to watch or reading to do). Then contact your administrative support staff member and ask that person to put a sign on the classroom door stating that class is cancelled and directing students to look for the email that you sent to them. It is also a good idea to contact the chair or dean of your department to inform them as well.What do I do if I know in advance that I have to miss one or more class sessions? (For example, to attend a professional conference, workshop, or training.)It is important that students stay engaged with the class and the course content, even if you have to be away. As soon as you know that you will not hold class:
How could we add value to our department other than through teaching?
Engage in professional development opportunities on campus – many are teaching related or address student issues. Talk with your department chair or dean about whether there are department colloquia that you can participate in. In some departments, attending departmental meetings as they are available may be a good option.
What roles or responsibilities might part-time faculty have outside of teaching their assigned course?
Part-time faculty might be asked to contribute to the assessment initiatives in their department or in general education. Particularly for general education courses, faculty might be asked to include specific assignments in their course, use a defined rubric to evaluate the assignment, participate in a training session about how to use the rubric, and share the results with the department or general education assessment coordinator.
What is the dress code?
Faculty should dress professionally and attend to attire restrictions imposed by the classes that they teach (e.g., natural science lab instructors do not wear open-toed shoes in the lab).
When should we talk with our department chair about courses for future semesters?Generally, a draft schedule for the next semester is due to the provost’s office a couple of weeks into the current semester. Draft schedules for the summer term are due in the first couple of weeks of the fall semester.
However, department chairs and deans might not know their actual staffing needs until students start registering for classes – registration during the fall semester is in November and registration during the spring semester is in April. Staffing needs in courses predominately taken by first year students might not be known until July.
Early in the current semester, let your department chair or dean know that you are interested in teaching during the subsequent semester. After the registration period (November, April, July), check in with your department chair or dean about staffing for the next semester.
What is the typical class size?
This varies across departments and course levels. Introductory courses in some disciplines (e.g., biology, psychology) can reach 60 students. Most general education courses and upper level courses are capped at 25 students. First-year seminars, labs, and writing courses might be capped lower than 25. Occasionally, it is necessary for a department chair, dean, or provost to add a student to your class section over the enrollment cap; otherwise, you can decide whether you will add students into the class over the enrollment cap. Please, note that if you do add more students to your class, there might not be a larger room available to accommodate the class.
How do I transition from being part-time to being full-time faculty?
If your department has approval to search for a full-time faculty member, and you meet the required qualifications for the position, then you are welcome to apply for that position.
How many classes per term are part-time faculty permitted to teach?
Part-time faculty can teach 20 credit hours across the year (fall, spring, summer) with no more than 9 credit hours being taught in any given term.
At what point would my class be canceled due to low enrollment?
College class sections with fewer than 12 students are reviewed by the department chair or dean and the provost’s office. Final decisions about class cancelations are made about a month before classes start.
When are classes in session?
The registrar’s web page has a five-year academic calendar and semester calendars that provide important dates (scroll down to “schedules”).
When are final exams scheduled?
The registrar’s web page has final exam schedule that provide days and times for final exams (scroll down to “schedules”).
When are grades due?
Feedback and Evaluation
What is "good" performance on the IDEA surveys?
It is most important to look at the percent of students reporting that they have made progress on the IDEA objectives that you identified as “Important” or “Essential” for your course. “Good” performance is having 70% - 80% of students reporting that they have made progress on the “Important” and “Essential” objectives. Some departments have identified the “Essential” and “Important” IDEA objectives for courses. Check with your department chair or dean before completing the IDEA Faculty Information Form (FIF). Look, also, at the percent of students who responded to the IDEA survey – you need at least a 70% response rate for the results of a single class to be considered reliable.
When will I receive my IDEA survey results?
IDEA results are typically available online through Campus Labs about a week after grades are submitted.
Pay and Benefits
What is the pay schedule?
Part-time faculty members are paid every other Friday during the semester. Pay does not start until HR has a signed contract from the part-time faculty member. Contracts are sent to your Capital University email.
What is the rate of pay?
For College and Seminary classes: $836 per credit hour for an undergraduate course that meets minimum enrollment (12 students during the academic year; 6 students during the summer).
What benefits do part-time faculty have?Information about perks that are available to all employees is available here.
Can part-time faculty accumulate sick days or a certain number of sick hours where they can call off if sick?
Part-time faculty do not have sick days or sick leave.
Is there funding for part-time faculty for conferences or research? Or, competitive awards for funding for conferences and research?
There is currently no funding for part-time faculty for research or conferences.
If a part-time faculty member wants to audit a course, what is the process?
The registrar’s office can assist you with auditing classes.
How do I reserve a room?The administrative assistant for your department can reserve rooms for you.